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https://github.com/rowboatlabs/rowboat.git
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only programattic skip and last update time
This commit is contained in:
Arjun
parent
fa43baa347
commit
728d35df5b
5 changed files with 54 additions and 123 deletions
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@ -153,7 +153,6 @@ function getSortValue(note: NoteEntry, column: string): string | number {
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if (column === 'mtimeMs') return note.mtimeMs
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const v = note.fields[column]
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if (!v) return ''
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// Sort date-like columns numerically
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if (column === 'last_update' || column === 'first_met') {
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const s = Array.isArray(v) ? v[0] ?? '' : v
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const ms = Date.parse(s)
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@ -37,8 +37,8 @@ const SOURCE_FOLDERS = [
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const VOICE_MEMOS_KNOWLEDGE_DIR = path.join(NOTES_OUTPUT_DIR, 'Voice Memos');
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/**
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* Parse YAML frontmatter from a markdown file and check if it has any noise/skip labels.
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* Returns true if the email should be skipped (has noise filter tags).
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* Check if email frontmatter contains any noise/skip filter tags.
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* Returns true if the email should be skipped.
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*/
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function hasNoiseLabels(content: string): boolean {
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if (!content.startsWith('---')) return false;
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@ -48,36 +48,30 @@ function hasNoiseLabels(content: string): boolean {
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const frontmatter = content.slice(3, endIdx);
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// Get all noise tags from the tag system
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const noiseTags = new Set(
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getTagDefinitions()
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.filter(t => t.type === 'noise')
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.map(t => t.tag)
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);
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// Extract filter array values from frontmatter
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// Matches lines like " - cold-outreach" under the filter: key
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// Match list items under filter: key
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const filterMatch = frontmatter.match(/filter:\s*\n((?:\s+-\s+.+\n?)*)/);
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if (filterMatch) {
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const filterLines = filterMatch[1].match(/^\s+-\s+(.+)$/gm);
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if (filterLines) {
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for (const line of filterLines) {
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const tag = line.replace(/^\s+-\s+/, '').trim().replace(/['"]/g, '');
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if (noiseTags.has(tag)) {
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return true;
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}
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if (noiseTags.has(tag)) return true;
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}
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}
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}
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// Also check for inline filter array like "filter: ['cold-outreach']" or "filter: [cold-outreach]"
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// Match inline array like filter: ['cold-outreach'] or filter: [cold-outreach]
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const inlineMatch = frontmatter.match(/filter:\s*\[([^\]]*)\]/);
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if (inlineMatch && inlineMatch[1].trim()) {
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const tags = inlineMatch[1].split(',').map(t => t.trim().replace(/['"]/g, ''));
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for (const tag of tags) {
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if (noiseTags.has(tag)) {
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return true;
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}
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if (noiseTags.has(tag)) return true;
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}
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}
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@ -423,7 +417,6 @@ export async function buildGraph(sourceDir: string): Promise<void> {
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if (!content.startsWith('---')) return false;
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if (hasNoiseLabels(content)) {
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console.log(`[buildGraph] Skipping noise email: ${path.basename(filePath)}`);
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// Mark as processed so we don't re-check it
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markFileAsProcessed(filePath, state);
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return false;
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}
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@ -57,7 +57,7 @@ ${renderTagSystemForEmails()}
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# Instructions
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1. For each email file provided in the message, read its content carefully.
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2. Classify the email using the taxonomy above. Think like a **busy YC startup founder** triaging their inbox. You receive a mix of real business conversations and unsolicited inbound (cold pitches, marketing, newsletters). Your job is to tell them apart accurately — catch the noise without mislabeling real relationships.
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2. Classify the email using the taxonomy above. Think like a **YC startup founder** triaging their inbox — your time is your scarcest resource:
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- **Relationship**: Who is this from? An investor, customer, team member, vendor, candidate, etc.?
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- **Topic**: What is this about? Legal, finance, hiring, fundraising, security, infrastructure, etc.?
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- **Email Type**: Is this a warm intro or a followup on an existing conversation?
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@ -97,23 +97,23 @@ Before finalizing labels, ask: **"Would a busy YC founder want a note about this
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- Is a spam digest or Google Groups moderation report
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- Is routine operational correspondence where the transaction is complete and no follow-up remains
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# Cold Outreach vs Real Relationships
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# Cold Outreach Detection (Critical for Precision)
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**First, check for engagement signals. If ANY are present, it is NOT cold outreach — classify normally:**
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- The inbox owner replied in the thread
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- There is a calendar invite or scheduled meeting between the sender and inbox owner
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- The email references shared documents, Slack conversations, prior calls, or other collaboration
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- The sender was introduced via a warm intro
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- The sender is from a company the inbox owner is actively doing business with (customer, vendor under contract, investor)
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- The thread has messages from both sides
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Many emails disguise themselves as real relationships. Before assigning \`vendor\`, \`candidate\`, \`partner\`, or \`followup\`, apply these tests:
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**Only if NONE of the above are present, check if it's cold outreach:**
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- The sender is pitching a service or product TO the inbox owner (agencies, dev shops, freelancers, SaaS tools, etc.) → \`cold-outreach\`
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- A one-sided thread where the sender follows up on their own unanswered messages → \`cold-outreach\`
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- A stranger cold-emailing about jobs, internships, or offering free work → \`cold-outreach\`, not \`candidate\`
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- Someone referencing your YC batch or company name to seem personal, but with no prior engagement → \`cold-outreach\`
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**It's \`cold-outreach\` (noise), NOT a real relationship, if:**
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- The sender is pitching their own product or service — design agencies, compliance firms, content/copy writers, dev shops, freelancers, trademark services, company closure/winding-down services, hiring platforms, etc. — even if they reference your company by name, your YC batch, or offer something "free" or "exclusive for YC founders."
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- The thread consists entirely of the same sender following up on their own unanswered messages. A real followup requires prior two-way engagement.
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- A student, job-seeker, freelancer, or founder cold-emails asking for your time, feedback, or offering free work/trials. These are NOT \`candidate\` — they are \`cold-outreach\`.
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- Someone invites you to an event you didn't sign up for, especially if the email has marketing formatting (tracking links, unsubscribe footers, HTML banners). This is \`promotion\`, not \`event\`.
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**Remember:** A \`prospect\` is someone who wants to BUY from you. Someone pitching their services to you is \`cold-outreach\`, not \`prospect\` or \`partner\`.
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**It IS a real relationship (not noise) if:**
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- You (the inbox owner) are a participant in the thread (you sent a reply, or someone on your team did).
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- The sender is from a company you are already paying, or they are providing a service under contract (e.g., your law firm, your accountant, your cloud provider support).
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- The sender was introduced to you by someone you know (warm intro present in the thread).
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- The sender references a specific ongoing engagement with concrete details — e.g., they are your assigned compliance assessor for an audit you initiated, or they are following up after a call you participated in. This is NOT the same as a generic "I noticed your company uses X" pitch.
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**Key heuristic:** If every message in the thread is FROM the same external person and the inbox owner never replied, it's almost certainly cold outreach — regardless of how personalized it sounds. Label it \`cold-outreach\`.
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# Routine Operations & Finance (Often Missed as Noise)
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@ -156,13 +156,9 @@ These are noise even from a vendor you recognize or a platform you use:
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If the sender is \`noreply-spamdigest\` (Google Groups spam moderation reports), label it \`filter: ['spam']\`. Google already flagged these as spam. Do not evaluate the held messages inside — the digest itself is noise.
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# Filter and Relationship arrays — correct placement is critical
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# Filter array must only contain tags from the Noise category
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- The \`filter\` array must only contain tags from the **Noise** category.
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- The \`relationship\` array must only contain tags from the **Relationship** category.
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- **\`cold-outreach\` is a NOISE tag — it goes in \`filter\`, NEVER in \`relationship\`.** If an email is cold outreach, set \`filter: ['cold-outreach']\`. The relationship array should be empty \`[]\` for cold outreach emails.
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- Do not put topic or relationship tags into the filter array. If an email is an event promotion, use \`promotion\` in filter — not \`event\`.
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- If an email is cold outreach, do NOT also tag it as \`prospect\`, \`candidate\`, \`partner\`, or \`vendor\` in relationship. Cold outreach overrides — the relationship array should be \`[]\`.
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Do not put topic or relationship tags into the filter array. If an email is an event promotion, use \`promotion\` in filter — not \`event\`.
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# Frontmatter Format
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@ -221,14 +221,12 @@ Emails containing calendar invites (\`.ics\` attachments or inline calendar data
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---
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# Step 1: Source Filtering
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# Step 1: Source Filtering (Label-Based)
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## For Meetings and Voice Memos
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Always process — no filtering needed. Skip to Step 2.
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Always process — no filtering needed.
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## For Emails — TWO mandatory gates, BOTH must pass
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### Gate 1: Label Check
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## For Emails — Read YAML Frontmatter
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Emails have YAML frontmatter with labels prepended by the labeling agent:
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@ -251,51 +249,15 @@ labeled_at: "2026-02-28T12:00:00Z"
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${renderNoteEffectRules()}
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**Gate 1 verdict — if ANY filter/noise label is present, you MUST output:**
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## Filter Decision Output
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If skipping:
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\`\`\`
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STOP — GATE 1 FAILED
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Labels: {list the filter labels}
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Action: Do not create any notes. Do not proceed to Gate 2. End here.
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SKIP
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Reason: Labels indicate skip-only categories: {list the labels}
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\`\`\`
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**After outputting this, STOP. Do not write any files. Do not create any notes. Your task is complete.**
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If no filter labels are present, proceed to Gate 2.
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---
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### Gate 2: Engagement Test
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**This gate applies to ALL emails that passed Gate 1. It is a HARD STOP — not a suggestion.**
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The inbox owner is a busy startup founder who receives a high volume of unsolicited inbound. Most emails from strangers are noise. The labeling agent sometimes misclassifies cold outreach.
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**Read the email content and answer this single question: "Has the inbox owner ever engaged with this sender?"**
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Evidence of engagement (at least one MUST be true to proceed):
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- The inbox owner sent a reply in the thread
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- There is a prior meeting or introduction with this person
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- The person is from a company the owner is already doing business with (paying customer, active vendor under contract, investor)
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**If NONE of the above are true, you MUST output:**
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\`\`\`
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STOP — GATE 2 FAILED
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Reason: No evidence of two-way engagement — {brief explanation}
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Action: Do not create any notes. End here.
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\`\`\`
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**After outputting this, STOP. Do not write any files. Do not create any notes. Your task is complete.**
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This means NO notes for:
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- Cold outreach senders (even if labeled as prospect/candidate/partner)
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- Newsletter/digest/promo senders
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- Webinar speakers mentioned in marketing emails
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- People from community digests (Bookface, YC digest)
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- Anyone who followed up multiple times with no reply from the owner
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- Students/freelancers/developers cold-emailing about jobs or offering work
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- Event platform senders (Luma, Beehiiv, etc.)
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**When in doubt, STOP. A missed note can be created later. A junk note pollutes the knowledge base permanently.**
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If engagement evidence exists, proceed to Step 2.
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If processing, continue to Step 2.
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---
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@ -544,21 +506,18 @@ For entities not resolved to existing notes, determine if they warrant new notes
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### Who Gets a Note
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**The golden rule: only create notes for people the inbox owner has a real relationship with.** A "real relationship" means two-way engagement — the owner has met, replied to, or is actively doing business with this person. Passing through the label filter is necessary but NOT sufficient.
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**CREATE a note for people who are:**
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- Attendees in meetings the owner participated in
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- People the owner has replied to or engaged with in email
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- People introduced via warm intros from known contacts
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- Contacts at companies the owner is actively doing business with (customers, investors, vendors under contract, partners)
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- Candidates the owner is actively interviewing (responded to, scheduled with)
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- External (not @user.domain)
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- Attendees in meetings
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- Email correspondents (emails that reach this step already passed label-based filtering)
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- Decision makers or contacts at customers, prospects, or partners
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- Investors or potential investors
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- Candidates you are interviewing
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- Advisors or mentors
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- Key collaborators
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- Introducers who connect you to valuable contacts
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**DO NOT create notes for:**
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- Anyone from a one-time inbound email the owner never responded to
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- People mentioned in newsletters, digests, or community roundups
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- Speakers listed in webinar or event promotion emails
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- Senders from marketing/event platforms (Luma, Beehiiv, etc.)
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- Cold outreach senders, even after multiple follow-ups with no reply
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- Large group meeting attendees you didn't interact with
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- Internal colleagues (@user.domain)
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- Assistants handling only logistics
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@ -600,19 +559,16 @@ If role is not explicitly stated, infer from context:
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|-------------------|----------------------|------------------|
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| Customer (active deal) | Yes — key contacts | Yes |
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| Customer (support ticket) | No | Maybe update existing |
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| Prospect (owner has engaged) | Yes — decision makers | Yes |
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| Prospect (no engagement) | No — this is cold outreach | No |
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| Prospect | Yes — decision makers | Yes |
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| Investor | Yes | Yes |
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| Strategic partner (mutual engagement) | Yes — key contacts | Yes |
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| Strategic partner | Yes — key contacts | Yes |
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| Vendor (strategic) | Yes — main contact only | Yes |
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| Vendor (transactional) | No | Optional |
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| Bank/Financial services | No | Yes (one note) |
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| Candidate (owner is interviewing) | Yes | No |
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| Candidate (unsolicited) | No — this is cold outreach | No |
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| Candidate | Yes | No |
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| Service provider (one-time) | No | No |
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| Cold outreach / unsolicited inbound | No | No |
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| Newsletter / digest / promo sender | No | No |
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| Event/webinar invite sender | No | No |
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| Personalized outreach | Yes | Yes |
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| Generic cold outreach | No | No |
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### Handling Non-Note-Worthy People
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@ -625,23 +581,15 @@ For people who don't warrant their own note, add to Organization note's Contacts
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## Organizations
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**Only create org notes for organizations the user directly does business with.** The test is: "Does the user have an active, ongoing relationship with this organization?"
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**CREATE a note if:**
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- They're a customer, investor, or partner the owner is actively engaged with
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- The owner is actively working with someone there (meetings, email exchanges, contracts)
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- They are a vendor the owner has a contract with or is actively evaluating
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- Someone from that org attended a meeting
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- They're a customer, prospect, investor, or partner
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- Someone from that org sent relevant personalized correspondence
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**DO NOT create for:**
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- Organizations mentioned only as background context (a contact's previous employer, university, portfolio company, etc.)
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- A candidate's current or former employer — the person note is enough
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- Organizations from cold outreach emails
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- Organizations mentioned in newsletters, digests, or promotional emails
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- Tool/service providers mentioned in passing
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- One-time transactional vendors
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- Consumer service companies (banks, airlines, etc.)
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- Event/marketing platforms (Luma, Beehiiv, etc.)
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- Organizations referenced only because a contact works there, unless the user is doing business with that org directly
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- Consumer service companies
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## Projects
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@ -653,13 +601,8 @@ For people who don't warrant their own note, add to Organization note's Contacts
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## Topics
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**CREATE a note if:**
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- A substantive business topic discussed across multiple conversations with real contacts (e.g., "SOC 2 Compliance", "Series A Fundraise")
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- Has concrete facts, decisions, or action items attached to it
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**DO NOT create topic notes for:**
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- Internal system concepts (email filtering, labeling, noise categories, tags)
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- Abstract or meta categories (e.g., "cold outreach", "newsletters", "noise")
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- Topics only mentioned in skipped/noise emails
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- Recurring theme discussed
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- Will come up again across conversations
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---
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@ -32,10 +32,10 @@ const DEFAULT_TAG_DEFINITIONS: TagDefinition[] = [
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// ── Relationship — who is this from/about (all create) ────────────────
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{ tag: 'investor', type: 'relationship', applicability: 'both', noteEffect: 'create', description: 'Investors, VCs, or angels', example: 'Following up on our meeting — we\'d like to move forward with the Series A term sheet.' },
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{ tag: 'customer', type: 'relationship', applicability: 'both', noteEffect: 'create', description: 'Paying customers', example: 'We\'re seeing great results with Rowboat. Can we discuss expanding to more teams?' },
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{ tag: 'prospect', type: 'relationship', applicability: 'both', noteEffect: 'create', description: 'Potential customers — people who want to BUY from you. NOT someone pitching their services to you — that is cold-outreach.', example: 'Thanks for the demo yesterday. We\'re interested in starting a pilot.' },
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{ tag: 'prospect', type: 'relationship', applicability: 'both', noteEffect: 'create', description: 'Potential customers', example: 'Thanks for the demo yesterday. We\'re interested in starting a pilot.' },
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{ tag: 'partner', type: 'relationship', applicability: 'both', noteEffect: 'create', description: 'Business partners, corp dev, or strategic contacts', example: 'Let\'s discuss how we can promote the integration to both our user bases.' },
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{ tag: 'vendor', type: 'relationship', applicability: 'both', noteEffect: 'create', description: 'Service providers you already pay or have a contract with (legal, accounting, infra). NOT someone pitching their services to you — that is cold-outreach.', example: 'Here are the updated employment agreements you requested.' },
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{ tag: 'candidate', type: 'noise', applicability: 'email', noteEffect: 'skip', description: 'Job applicants, recruiters, and anyone reaching out about roles — both solicited and unsolicited', example: 'Thanks for reaching out. I\'d love to learn more about the engineering role.' },
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{ tag: 'candidate', type: 'relationship', applicability: 'both', noteEffect: 'create', description: 'Job applicants responding to a specific open role, or recruiters pitching candidates for your roles. NOT unsolicited students or strangers asking for your time — that is cold-outreach.', example: 'Thanks for reaching out. I\'d love to learn more about the engineering role.' },
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{ tag: 'team', type: 'relationship', applicability: 'both', noteEffect: 'create', description: 'Internal team members and co-founders', example: 'Here\'s the updated roadmap for Q2. Let\'s discuss in our sync.' },
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{ tag: 'advisor', type: 'relationship', applicability: 'both', noteEffect: 'create', description: 'Advisors, mentors, or board members', example: 'I\'ve reviewed the deck. Here are my thoughts on the GTM strategy.' },
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{ tag: 'personal', type: 'relationship', applicability: 'both', noteEffect: 'create', description: 'Family or friends', example: 'Are you coming to Thanksgiving this year? Let me know your travel dates.' },
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