feat: add created_by_id column to documents for ownership tracking and update related connectors

surfsense_backend/app/tasks/document_processors/circleback_processor.py

@@ -8,10 +8,17 @@ and stores it as searchable documents in the database.
 import logging
 from typing import Any
 
+from sqlalchemy import select
 from sqlalchemy.exc import SQLAlchemyError
 from sqlalchemy.ext.asyncio import AsyncSession
 
-from app.db import Document, DocumentType
+from app.db import (
+    Document,
+    DocumentType,
+    SearchSourceConnector,
+    SearchSourceConnectorType,
+    SearchSpace,
+)
 from app.services.llm_service import get_document_summary_llm
 from app.utils.document_converters import (
     create_document_chunks,
@@ -125,6 +132,30 @@ async def add_circleback_meeting_document(
             **metadata,
         }
 
+        # Fetch the user who set up the Circleback connector (preferred)
+        # or fall back to search space owner if no connector found
+        created_by_user_id = None
+
+        # Try to find the Circleback connector for this search space
+        connector_result = await session.execute(
+            select(SearchSourceConnector.user_id).where(
+                SearchSourceConnector.search_space_id == search_space_id,
+                SearchSourceConnector.connector_type
+                == SearchSourceConnectorType.CIRCLEBACK_CONNECTOR,
+            )
+        )
+        connector_user = connector_result.scalar_one_or_none()
+
+        if connector_user:
+            # Use the user who set up the Circleback connector
+            created_by_user_id = connector_user
+        else:
+            # Fallback: use search space owner if no connector found
+            search_space_result = await session.execute(
+                select(SearchSpace.user_id).where(SearchSpace.id == search_space_id)
+            )
+            created_by_user_id = search_space_result.scalar_one_or_none()
+
         # Update or create document
         if existing_document:
             # Update existing document
@@ -160,6 +191,7 @@ async def add_circleback_meeting_document(
                 blocknote_document=blocknote_json,
                 content_needs_reindexing=False,
                 updated_at=get_current_timestamp(),
+                created_by_id=created_by_user_id,
             )
 
             session.add(document)

surfsense_backend/app/tasks/document_processors/extension_processor.py

@@ -185,6 +185,7 @@ async def add_extension_received_document(
                 unique_identifier_hash=unique_identifier_hash,
                 blocknote_document=blocknote_json,
                 updated_at=get_current_timestamp(),
+                created_by_id=user_id,
             )
 
             session.add(document)

surfsense_backend/app/tasks/document_processors/file_processors.py

@@ -526,6 +526,7 @@ async def add_received_file_document_using_unstructured(
                 blocknote_document=blocknote_json,
                 content_needs_reindexing=False,
                 updated_at=get_current_timestamp(),
+                created_by_id=user_id,
             )
 
             session.add(document)
@@ -665,6 +666,7 @@ async def add_received_file_document_using_llamacloud(
                 blocknote_document=blocknote_json,
                 content_needs_reindexing=False,
                 updated_at=get_current_timestamp(),
+                created_by_id=user_id,
             )
 
             session.add(document)
@@ -829,6 +831,7 @@ async def add_received_file_document_using_docling(
                 blocknote_document=blocknote_json,
                 content_needs_reindexing=False,
                 updated_at=get_current_timestamp(),
+                created_by_id=user_id,
             )
 
             session.add(document)

surfsense_backend/app/tasks/document_processors/markdown_processor.py

@@ -295,6 +295,7 @@ async def add_received_markdown_file_document(
                 unique_identifier_hash=primary_hash,
                 blocknote_document=blocknote_json,
                 updated_at=get_current_timestamp(),
+                created_by_id=user_id,
             )
 
             session.add(document)

surfsense_backend/app/tasks/document_processors/youtube_processor.py

@@ -357,6 +357,7 @@ async def add_youtube_video_document(
                 unique_identifier_hash=unique_identifier_hash,
                 blocknote_document=blocknote_json,
                 updated_at=get_current_timestamp(),
+                created_by_id=user_id,
             )
 
             session.add(document)