Merge remote-tracking branch 'upstream/dev' into feat/config-connectors

2026-05-21 18:55:16 +02:00 · 2026-01-11 15:56:36 +05:30 · 2026-01-11 15:56:36 +05:30 · 2037ce4ce5
commit 2037ce4ce5
parent 180fff7105 383592ce63
65 changed files with 2636 additions and 1908 deletions
--- a/surfsense_web/components/TokenHandler.tsx
+++ b/surfsense_web/components/TokenHandler.tsx
@ -1,6 +1,6 @@
 "use client";

-import { useRouter, useSearchParams } from "next/navigation";
+import { useSearchParams } from "next/navigation";
 import { useEffect } from "react";
 import { getAndClearRedirectPath, setBearerToken } from "@/lib/auth-utils";
 import { trackLoginSuccess } from "@/lib/posthog/events";
@ -25,7 +25,6 @@ const TokenHandler = ({
 	tokenParamName = "token",
 	storageKey = "surfsense_bearer_token",
 }: TokenHandlerProps) => {
-	const router = useRouter();
 	const searchParams = useSearchParams();

 	useEffect(() => {
@ -58,14 +57,14 @@ const TokenHandler = ({
 				const finalRedirectPath = savedRedirectPath || redirectPath;

 				// Redirect to the appropriate path
-				router.push(finalRedirectPath);
+				window.location.href = finalRedirectPath;
 			} catch (error) {
 				console.error("Error storing token in localStorage:", error);
 				// Even if there's an error, try to redirect to the default path
-				router.push(redirectPath);
+				window.location.href = redirectPath;
 			}
 		}
-	}, [searchParams, tokenParamName, storageKey, redirectPath, router]);
+	}, [searchParams, tokenParamName, storageKey, redirectPath]);

 	return (
 		<div className="flex items-center justify-center min-h-[200px]">
--- a/surfsense_web/components/UserDropdown.tsx
+++ b/surfsense_web/components/UserDropdown.tsx
@ -34,14 +34,14 @@ export function UserDropdown({

 			if (typeof window !== "undefined") {
 				localStorage.removeItem("surfsense_bearer_token");
-				router.push("/");
+				window.location.href = "/";
 			}
 		} catch (error) {
 			console.error("Error during logout:", error);
 			// Optionally, provide user feedback
 			if (typeof window !== "undefined") {
 				alert("Logout failed. Please try again.");
-				router.push("/");
+				window.location.href = "/";
 			}
 		}
 	};
--- a/surfsense_web/components/assistant-ui/connector-popup/components/date-range-selector.tsx
+++ b/surfsense_web/components/assistant-ui/connector-popup/components/date-range-selector.tsx
@ -1,6 +1,6 @@
 "use client";

-import { format, subDays, subYears } from "date-fns";
+import { addDays, format, subDays, subYears } from "date-fns";
 import { Calendar as CalendarIcon } from "lucide-react";
 import type { FC } from "react";
 import { Button } from "@/components/ui/button";
@ -14,6 +14,7 @@ interface DateRangeSelectorProps {
 	endDate: Date | undefined;
 	onStartDateChange: (date: Date | undefined) => void;
 	onEndDateChange: (date: Date | undefined) => void;
+	allowFutureDates?: boolean; // Allow future dates for calendar connectors
 }

 export const DateRangeSelector: FC<DateRangeSelectorProps> = ({
@ -21,6 +22,7 @@ export const DateRangeSelector: FC<DateRangeSelectorProps> = ({
 	endDate,
 	onStartDateChange,
 	onEndDateChange,
+	allowFutureDates = false,
 }) => {
 	const handleLast30Days = () => {
 		const today = new Date();
@ -28,6 +30,12 @@ export const DateRangeSelector: FC<DateRangeSelectorProps> = ({
 		onEndDateChange(today);
 	};

+	const handleNext30Days = () => {
+		const today = new Date();
+		onStartDateChange(today);
+		onEndDateChange(addDays(today, 30));
+	};
+
 	const handleLastYear = () => {
 		const today = new Date();
 		onStartDateChange(subYears(today, 1));
@ -43,8 +51,9 @@ export const DateRangeSelector: FC<DateRangeSelectorProps> = ({
 		<div className="rounded-xl bg-slate-400/5 dark:bg-white/5 p-3 sm:p-6">
 			<h3 className="font-medium text-sm sm:text-base mb-4">Select Date Range</h3>
 			<p className="text-xs sm:text-sm text-muted-foreground mb-6">
-				Choose how far back you want to sync your data. You can always re-index later with different
-				dates.
+				{allowFutureDates
+					? "Choose the date range to sync your data. You can select future dates to index upcoming events."
+					: "Choose how far back you want to sync your data. You can always re-index later with different dates."}
 			</p>

 			<div className="grid grid-cols-1 sm:grid-cols-2 gap-4">
@ -72,7 +81,7 @@ export const DateRangeSelector: FC<DateRangeSelectorProps> = ({
 								mode="single"
 								selected={startDate}
 								onSelect={onStartDateChange}
-								disabled={(date) => date > new Date()}
+								disabled={allowFutureDates ? false : (date) => date > new Date()}
 							/>
 						</PopoverContent>
 					</Popover>
@ -102,7 +111,11 @@ export const DateRangeSelector: FC<DateRangeSelectorProps> = ({
 								mode="single"
 								selected={endDate}
 								onSelect={onEndDateChange}
-								disabled={(date) => date > new Date() || (startDate ? date < startDate : false)}
+								disabled={
+									allowFutureDates
+										? (date) => (startDate ? date < startDate : false)
+										: (date) => date > new Date() || (startDate ? date < startDate : false)
+								}
 							/>
 						</PopoverContent>
 					</Popover>
@ -129,6 +142,17 @@ export const DateRangeSelector: FC<DateRangeSelectorProps> = ({
 				>
 					Last 30 Days
 				</Button>
+				{allowFutureDates && (
+					<Button
+						type="button"
+						variant="outline"
+						size="sm"
+						onClick={handleNext30Days}
+						className="text-xs sm:text-sm bg-slate-400/5 dark:bg-slate-400/5 border-slate-400/20 hover:bg-slate-400/10 dark:hover:bg-slate-400/10"
+					>
+						Next 30 Days
+					</Button>
+				)}
 				<Button
 					type="button"
 					variant="outline"
--- a/surfsense_web/components/assistant-ui/connector-popup/connect-forms/components/luma-connect-form.tsx
+++ b/surfsense_web/components/assistant-ui/connector-popup/connect-forms/components/luma-connect-form.tsx
@ -173,6 +173,7 @@ export const LumaConnectForm: FC<ConnectFormProps> = ({ onSubmit, isSubmitting }
 								endDate={endDate}
 								onStartDateChange={setStartDate}
 								onEndDateChange={setEndDate}
+								allowFutureDates={true}
 							/>

 							{/* Periodic Sync Config */}
--- a/surfsense_web/components/assistant-ui/connector-popup/connector-configs/views/connector-edit-view.tsx
+++ b/surfsense_web/components/assistant-ui/connector-popup/connector-configs/views/connector-edit-view.tsx
@ -211,6 +211,10 @@ export const ConnectorEditView: FC<ConnectorEditViewProps> = ({
 											endDate={endDate}
 											onStartDateChange={onStartDateChange}
 											onEndDateChange={onEndDateChange}
+											allowFutureDates={
+												connector.connector_type === "GOOGLE_CALENDAR_CONNECTOR" ||
+												connector.connector_type === "LUMA_CONNECTOR"
+											}
 										/>
 									)}

--- a/surfsense_web/components/assistant-ui/connector-popup/connector-configs/views/indexing-configuration-view.tsx
+++ b/surfsense_web/components/assistant-ui/connector-popup/connector-configs/views/indexing-configuration-view.tsx
@ -159,6 +159,10 @@ export const IndexingConfigurationView: FC<IndexingConfigurationViewProps> = ({
 											endDate={endDate}
 											onStartDateChange={onStartDateChange}
 											onEndDateChange={onEndDateChange}
+											allowFutureDates={
+												config.connectorType === "GOOGLE_CALENDAR_CONNECTOR" ||
+												config.connectorType === "LUMA_CONNECTOR"
+											}
 										/>
 									)}

--- a/surfsense_web/components/assistant-ui/connector-popup/hooks/use-connector-dialog.ts
+++ b/surfsense_web/components/assistant-ui/connector-popup/hooks/use-connector-dialog.ts
@ -80,6 +80,12 @@ export const useConnectorDialog = () => {
 		connectorTitle: string;
 	} | null>(null);

+	// Track if we came from accounts list when entering edit mode
+	const [cameFromAccountsList, setCameFromAccountsList] = useState<{
+		connectorType: string;
+		connectorTitle: string;
+	} | null>(null);
+
 	// Helper function to get frequency label
 	const getFrequencyLabel = useCallback((minutes: string): string => {
 		switch (minutes) {
@ -960,6 +966,14 @@ export const useConnectorDialog = () => {
 				return;
 			}

+			// Track if we came from accounts list view
+			// If viewingAccountsType matches this connector type, preserve it
+			if (viewingAccountsType && viewingAccountsType.connectorType === connector.connector_type) {
+				setCameFromAccountsList(viewingAccountsType);
+			} else {
+				setCameFromAccountsList(null);
+			}
+
 			// Track index with date range opened event
 			if (connector.is_indexable) {
 				trackIndexWithDateRangeOpened(
@ -989,7 +1003,7 @@ export const useConnectorDialog = () => {
 			url.searchParams.set("connectorId", connector.id.toString());
 			window.history.pushState({ modal: true }, "", url.toString());
 		},
-		[searchSpaceId]
+		[searchSpaceId, viewingAccountsType]
 	);

 	// Handle saving connector changes
@ -1252,13 +1266,30 @@ export const useConnectorDialog = () => {

 	// Handle going back from edit view
 	const handleBackFromEdit = useCallback(() => {
-		const url = new URL(window.location.href);
-		url.searchParams.set("modal", "connectors");
-		url.searchParams.set("tab", "all");
-		url.searchParams.delete("view");
-		url.searchParams.delete("connectorId");
-		router.replace(url.pathname + url.search, { scroll: false });
-	}, [router]);
+		// If we came from accounts list view, go back there
+		if (cameFromAccountsList && editingConnector) {
+			// Restore accounts list view
+			setViewingAccountsType(cameFromAccountsList);
+			setCameFromAccountsList(null);
+			const url = new URL(window.location.href);
+			url.searchParams.set("modal", "connectors");
+			url.searchParams.set("view", "accounts");
+			url.searchParams.set("connectorType", cameFromAccountsList.connectorType);
+			url.searchParams.delete("connectorId");
+			router.replace(url.pathname + url.search, { scroll: false });
+		} else {
+			// Otherwise, go back to main connector popup
+			const url = new URL(window.location.href);
+			url.searchParams.set("modal", "connectors");
+			url.searchParams.set("tab", "all");
+			url.searchParams.delete("view");
+			url.searchParams.delete("connectorId");
+			router.replace(url.pathname + url.search, { scroll: false });
+		}
+		setEditingConnector(null);
+		setConnectorName(null);
+		setConnectorConfig(null);
+	}, [router, cameFromAccountsList, editingConnector]);

 	// Handle dialog open/close
 	const handleOpenChange = useCallback(
@ -1289,6 +1320,7 @@ export const useConnectorDialog = () => {
 					setConnectorConfig(null);
 					setConnectingConnectorType(null);
 					setViewingAccountsType(null);
+					setCameFromAccountsList(null);
 					setStartDate(undefined);
 					setEndDate(undefined);
 					setPeriodicEnabled(false);
--- a/surfsense_web/components/layout/hooks/index.ts
+++ b/surfsense_web/components/layout/hooks/index.ts
@ -0,0 +1 @@
+export { useSidebarState } from "./useSidebarState";
--- a/surfsense_web/components/layout/hooks/useSidebarState.ts
+++ b/surfsense_web/components/layout/hooks/useSidebarState.ts
@ -0,0 +1,61 @@
+"use client";
+
+import { useCallback, useEffect, useState } from "react";
+
+const SIDEBAR_COOKIE_NAME = "sidebar_collapsed";
+const SIDEBAR_COOKIE_MAX_AGE = 60 * 60 * 24 * 365; // 1 year
+
+interface UseSidebarStateReturn {
+	isCollapsed: boolean;
+	setIsCollapsed: (collapsed: boolean) => void;
+	toggleCollapsed: () => void;
+}
+
+export function useSidebarState(defaultCollapsed = false): UseSidebarStateReturn {
+	const [isCollapsed, setIsCollapsedState] = useState(defaultCollapsed);
+
+	// Initialize from cookie on mount
+	useEffect(() => {
+		try {
+			const match = document.cookie.match(/(?:^|; )sidebar_collapsed=([^;]+)/);
+			if (match) {
+				setIsCollapsedState(match[1] === "true");
+			}
+		} catch {
+			// Ignore cookie read errors
+		}
+	}, []);
+
+	// Persist to cookie when state changes
+	const setIsCollapsed = useCallback((collapsed: boolean) => {
+		setIsCollapsedState(collapsed);
+		try {
+			document.cookie = `${SIDEBAR_COOKIE_NAME}=${collapsed}; path=/; max-age=${SIDEBAR_COOKIE_MAX_AGE}`;
+		} catch {
+			// Ignore cookie write errors
+		}
+	}, []);
+
+	const toggleCollapsed = useCallback(() => {
+		setIsCollapsed(!isCollapsed);
+	}, [isCollapsed, setIsCollapsed]);
+
+	// Keyboard shortcut: Cmd/Ctrl + B
+	useEffect(() => {
+		const handleKeyDown = (event: KeyboardEvent) => {
+			if (event.key === "b" && (event.metaKey || event.ctrlKey)) {
+				event.preventDefault();
+				toggleCollapsed();
+			}
+		};
+
+		window.addEventListener("keydown", handleKeyDown);
+		return () => window.removeEventListener("keydown", handleKeyDown);
+	}, [toggleCollapsed]);
+
+	return {
+		isCollapsed,
+		setIsCollapsed,
+		toggleCollapsed,
+	};
+}
--- a/surfsense_web/components/layout/index.ts
+++ b/surfsense_web/components/layout/index.ts
@ -0,0 +1,30 @@
+export { useSidebarState } from "./hooks";
+export { LayoutDataProvider } from "./providers";
+export type {
+	ChatItem,
+	IconRailProps,
+	NavItem,
+	NoteItem,
+	PageUsage,
+	SidebarSectionProps,
+	User,
+	Workspace,
+} from "./types/layout.types";
+export {
+	ChatListItem,
+	Header,
+	IconRail,
+	LayoutShell,
+	MobileSidebar,
+	MobileSidebarTrigger,
+	NavIcon,
+	NavSection,
+	NoteListItem,
+	PageUsageDisplay,
+	Sidebar,
+	SidebarCollapseButton,
+	SidebarHeader,
+	SidebarSection,
+	SidebarUserProfile,
+	WorkspaceAvatar,
+} from "./ui";
--- a/surfsense_web/components/layout/providers/LayoutDataProvider.tsx
+++ b/surfsense_web/components/layout/providers/LayoutDataProvider.tsx
@ -0,0 +1,486 @@
+"use client";
+
+import { useQuery, useQueryClient } from "@tanstack/react-query";
+import { useAtomValue, useSetAtom } from "jotai";
+import { Logs, SquareLibrary, Trash2 } from "lucide-react";
+import { useParams, usePathname, useRouter } from "next/navigation";
+import { useTranslations } from "next-intl";
+import { useTheme } from "next-themes";
+import { useCallback, useMemo, useState } from "react";
+import { hasUnsavedEditorChangesAtom, pendingEditorNavigationAtom } from "@/atoms/editor/ui.atoms";
+import { searchSpacesAtom } from "@/atoms/search-spaces/search-space-query.atoms";
+import { currentUserAtom } from "@/atoms/user/user-query.atoms";
+import { Button } from "@/components/ui/button";
+import {
+	Dialog,
+	DialogContent,
+	DialogDescription,
+	DialogFooter,
+	DialogHeader,
+	DialogTitle,
+} from "@/components/ui/dialog";
+import { useLogsSummary } from "@/hooks/use-logs";
+import { notesApiService } from "@/lib/apis/notes-api.service";
+import { searchSpacesApiService } from "@/lib/apis/search-spaces-api.service";
+import { deleteThread, fetchThreads } from "@/lib/chat/thread-persistence";
+import { resetUser, trackLogout } from "@/lib/posthog/events";
+import { cacheKeys } from "@/lib/query-client/cache-keys";
+import type { ChatItem, NavItem, NoteItem, Workspace } from "../types/layout.types";
+import { LayoutShell } from "../ui/shell";
+import { AllChatsSidebar } from "../ui/sidebar/AllChatsSidebar";
+import { AllNotesSidebar } from "../ui/sidebar/AllNotesSidebar";
+
+interface LayoutDataProviderProps {
+	searchSpaceId: string;
+	children: React.ReactNode;
+	breadcrumb?: React.ReactNode;
+	languageSwitcher?: React.ReactNode;
+}
+
+export function LayoutDataProvider({
+	searchSpaceId,
+	children,
+	breadcrumb,
+	languageSwitcher,
+}: LayoutDataProviderProps) {
+	const t = useTranslations("dashboard");
+	const tCommon = useTranslations("common");
+	const router = useRouter();
+	const params = useParams();
+	const pathname = usePathname();
+	const queryClient = useQueryClient();
+	const { theme, setTheme } = useTheme();
+
+	// Atoms
+	const { data: user } = useAtomValue(currentUserAtom);
+	const { data: searchSpacesData } = useAtomValue(searchSpacesAtom);
+	const hasUnsavedEditorChanges = useAtomValue(hasUnsavedEditorChangesAtom);
+	const setPendingNavigation = useSetAtom(pendingEditorNavigationAtom);
+
+	// Current IDs from URL
+	const currentChatId = params?.chat_id
+		? Number(Array.isArray(params.chat_id) ? params.chat_id[0] : params.chat_id)
+		: null;
+	const currentNoteId = params?.note_id
+		? Number(Array.isArray(params.note_id) ? params.note_id[0] : params.note_id)
+		: null;
+
+	// Fetch current search space
+	const { data: searchSpace } = useQuery({
+		queryKey: cacheKeys.searchSpaces.detail(searchSpaceId),
+		queryFn: () => searchSpacesApiService.getSearchSpace({ id: Number(searchSpaceId) }),
+		enabled: !!searchSpaceId,
+	});
+
+	// Fetch threads
+	const { data: threadsData, refetch: refetchThreads } = useQuery({
+		queryKey: ["threads", searchSpaceId, { limit: 4 }],
+		queryFn: () => fetchThreads(Number(searchSpaceId), 4),
+		enabled: !!searchSpaceId,
+	});
+
+	// Fetch notes
+	const { data: notesData, refetch: refetchNotes } = useQuery({
+		queryKey: ["notes", searchSpaceId],
+		queryFn: () =>
+			notesApiService.getNotes({
+				search_space_id: Number(searchSpaceId),
+				page_size: 4,
+			}),
+		enabled: !!searchSpaceId,
+	});
+
+	// Poll for active reindexing tasks to show inline loading indicators
+	const { summary } = useLogsSummary(searchSpaceId ? Number(searchSpaceId) : 0, 24, {
+		enablePolling: true,
+		refetchInterval: 5000,
+	});
+
+	// Create a Set of document IDs that are currently being reindexed
+	const reindexingDocumentIds = useMemo(() => {
+		if (!summary?.active_tasks) return new Set<number>();
+		return new Set(
+			summary.active_tasks
+				.filter((task) => task.document_id != null)
+				.map((task) => task.document_id as number)
+		);
+	}, [summary?.active_tasks]);
+
+	// All chats/notes sidebars state
+	const [isAllChatsSidebarOpen, setIsAllChatsSidebarOpen] = useState(false);
+	const [isAllNotesSidebarOpen, setIsAllNotesSidebarOpen] = useState(false);
+
+	// Delete dialogs state
+	const [showDeleteChatDialog, setShowDeleteChatDialog] = useState(false);
+	const [chatToDelete, setChatToDelete] = useState<{ id: number; name: string } | null>(null);
+	const [isDeletingChat, setIsDeletingChat] = useState(false);
+
+	const [showDeleteNoteDialog, setShowDeleteNoteDialog] = useState(false);
+	const [noteToDelete, setNoteToDelete] = useState<{
+		id: number;
+		name: string;
+		search_space_id: number;
+	} | null>(null);
+	const [isDeletingNote, setIsDeletingNote] = useState(false);
+
+	// Transform workspaces (API returns array directly, not { items: [...] })
+	const workspaces: Workspace[] = useMemo(() => {
+		if (!searchSpacesData || !Array.isArray(searchSpacesData)) return [];
+		return searchSpacesData.map((space) => ({
+			id: space.id,
+			name: space.name,
+			description: space.description,
+			isOwner: space.is_owner,
+			memberCount: space.member_count || 0,
+		}));
+	}, [searchSpacesData]);
+
+	// Use searchSpace query result for current workspace (more reliable than finding in list)
+	const activeWorkspace: Workspace | null = searchSpace
+		? {
+				id: searchSpace.id,
+				name: searchSpace.name,
+				description: searchSpace.description,
+				isOwner: searchSpace.is_owner,
+				memberCount: searchSpace.member_count || 0,
+			}
+		: null;
+
+	// Transform chats
+	const chats: ChatItem[] = useMemo(() => {
+		if (!threadsData?.threads) return [];
+		return threadsData.threads.map((thread) => ({
+			id: thread.id,
+			name: thread.title || `Chat ${thread.id}`,
+			url: `/dashboard/${searchSpaceId}/new-chat/${thread.id}`,
+		}));
+	}, [threadsData, searchSpaceId]);
+
+	// Transform notes
+	const notes: NoteItem[] = useMemo(() => {
+		if (!notesData?.items) return [];
+		const sortedNotes = [...notesData.items].sort((a, b) => {
+			const dateA = a.updated_at
+				? new Date(a.updated_at).getTime()
+				: new Date(a.created_at).getTime();
+			const dateB = b.updated_at
+				? new Date(b.updated_at).getTime()
+				: new Date(b.created_at).getTime();
+			return dateB - dateA;
+		});
+		return sortedNotes.slice(0, 4).map((note) => ({
+			id: note.id,
+			name: note.title,
+			url: `/dashboard/${note.search_space_id}/editor/${note.id}`,
+			isReindexing: reindexingDocumentIds.has(note.id),
+		}));
+	}, [notesData, reindexingDocumentIds]);
+
+	// Navigation items
+	const navItems: NavItem[] = useMemo(
+		() => [
+			{
+				title: "Documents",
+				url: `/dashboard/${searchSpaceId}/documents`,
+				icon: SquareLibrary,
+				isActive: pathname?.includes("/documents"),
+			},
+			{
+				title: "Logs",
+				url: `/dashboard/${searchSpaceId}/logs`,
+				icon: Logs,
+				isActive: pathname?.includes("/logs"),
+			},
+		],
+		[searchSpaceId, pathname]
+	);
+
+	// Handlers
+	const handleWorkspaceSelect = useCallback(
+		(id: number) => {
+			router.push(`/dashboard/${id}/new-chat`);
+		},
+		[router]
+	);
+
+	const handleAddWorkspace = useCallback(() => {
+		router.push("/dashboard/searchspaces");
+	}, [router]);
+
+	const handleSeeAllWorkspaces = useCallback(() => {
+		router.push("/dashboard");
+	}, [router]);
+
+	const handleNavItemClick = useCallback(
+		(item: NavItem) => {
+			router.push(item.url);
+		},
+		[router]
+	);
+
+	const handleNewChat = useCallback(() => {
+		router.push(`/dashboard/${searchSpaceId}/new-chat`);
+	}, [router, searchSpaceId]);
+
+	const handleChatSelect = useCallback(
+		(chat: ChatItem) => {
+			router.push(chat.url);
+		},
+		[router]
+	);
+
+	const handleChatDelete = useCallback((chat: ChatItem) => {
+		setChatToDelete({ id: chat.id, name: chat.name });
+		setShowDeleteChatDialog(true);
+	}, []);
+
+	const handleNoteSelect = useCallback(
+		(note: NoteItem) => {
+			if (hasUnsavedEditorChanges) {
+				setPendingNavigation(note.url);
+			} else {
+				router.push(note.url);
+			}
+		},
+		[router, hasUnsavedEditorChanges, setPendingNavigation]
+	);
+
+	const handleNoteDelete = useCallback(
+		(note: NoteItem) => {
+			setNoteToDelete({ id: note.id, name: note.name, search_space_id: Number(searchSpaceId) });
+			setShowDeleteNoteDialog(true);
+		},
+		[searchSpaceId]
+	);
+
+	const handleAddNote = useCallback(() => {
+		const newNoteUrl = `/dashboard/${searchSpaceId}/editor/new`;
+		if (hasUnsavedEditorChanges) {
+			setPendingNavigation(newNoteUrl);
+		} else {
+			router.push(newNoteUrl);
+		}
+	}, [router, searchSpaceId, hasUnsavedEditorChanges, setPendingNavigation]);
+
+	const handleSettings = useCallback(() => {
+		router.push(`/dashboard/${searchSpaceId}/settings`);
+	}, [router, searchSpaceId]);
+
+	const handleInviteMembers = useCallback(() => {
+		router.push(`/dashboard/${searchSpaceId}/team`);
+	}, [router, searchSpaceId]);
+
+	const handleLogout = useCallback(() => {
+		try {
+			trackLogout();
+			resetUser();
+			if (typeof window !== "undefined") {
+				localStorage.removeItem("surfsense_bearer_token");
+				router.push("/");
+			}
+		} catch (error) {
+			console.error("Error during logout:", error);
+			router.push("/");
+		}
+	}, [router]);
+
+	const handleToggleTheme = useCallback(() => {
+		setTheme(theme === "dark" ? "light" : "dark");
+	}, [theme, setTheme]);
+
+	const handleViewAllChats = useCallback(() => {
+		setIsAllChatsSidebarOpen(true);
+	}, []);
+
+	const handleViewAllNotes = useCallback(() => {
+		setIsAllNotesSidebarOpen(true);
+	}, []);
+
+	// Delete handlers
+	const confirmDeleteChat = useCallback(async () => {
+		if (!chatToDelete) return;
+		setIsDeletingChat(true);
+		try {
+			await deleteThread(chatToDelete.id);
+			queryClient.invalidateQueries({ queryKey: ["threads", searchSpaceId] });
+			if (currentChatId === chatToDelete.id) {
+				router.push(`/dashboard/${searchSpaceId}/new-chat`);
+			}
+		} catch (error) {
+			console.error("Error deleting thread:", error);
+		} finally {
+			setIsDeletingChat(false);
+			setShowDeleteChatDialog(false);
+			setChatToDelete(null);
+		}
+	}, [chatToDelete, queryClient, searchSpaceId, router, currentChatId]);
+
+	const confirmDeleteNote = useCallback(async () => {
+		if (!noteToDelete) return;
+		setIsDeletingNote(true);
+		try {
+			await notesApiService.deleteNote({
+				search_space_id: noteToDelete.search_space_id,
+				note_id: noteToDelete.id,
+			});
+			refetchNotes();
+		} catch (error) {
+			console.error("Error deleting note:", error);
+		} finally {
+			setIsDeletingNote(false);
+			setShowDeleteNoteDialog(false);
+			setNoteToDelete(null);
+		}
+	}, [noteToDelete, refetchNotes]);
+
+	// Page usage
+	const pageUsage = user
+		? {
+				pagesUsed: user.pages_used,
+				pagesLimit: user.pages_limit,
+			}
+		: undefined;
+
+	// Detect if we're on the chat page (needs overflow-hidden for chat's own scroll)
+	const isChatPage = pathname?.includes("/new-chat") ?? false;
+
+	return (
+		<>
+			<LayoutShell
+				workspaces={workspaces}
+				activeWorkspaceId={Number(searchSpaceId)}
+				onWorkspaceSelect={handleWorkspaceSelect}
+				onAddWorkspace={handleAddWorkspace}
+				workspace={activeWorkspace}
+				navItems={navItems}
+				onNavItemClick={handleNavItemClick}
+				chats={chats}
+				activeChatId={currentChatId}
+				onNewChat={handleNewChat}
+				onChatSelect={handleChatSelect}
+				onChatDelete={handleChatDelete}
+				onViewAllChats={handleViewAllChats}
+				notes={notes}
+				activeNoteId={currentNoteId}
+				onNoteSelect={handleNoteSelect}
+				onNoteDelete={handleNoteDelete}
+				onAddNote={handleAddNote}
+				onViewAllNotes={handleViewAllNotes}
+				user={{ email: user?.email || "", name: user?.email?.split("@")[0] }}
+				onSettings={handleSettings}
+				onInviteMembers={handleInviteMembers}
+				onSeeAllWorkspaces={handleSeeAllWorkspaces}
+				onLogout={handleLogout}
+				pageUsage={pageUsage}
+				breadcrumb={breadcrumb}
+				languageSwitcher={languageSwitcher}
+				theme={theme}
+				onToggleTheme={handleToggleTheme}
+				isChatPage={isChatPage}
+			>
+				{children}
+			</LayoutShell>
+
+			{/* Delete Chat Dialog */}
+			<Dialog open={showDeleteChatDialog} onOpenChange={setShowDeleteChatDialog}>
+				<DialogContent className="sm:max-w-md">
+					<DialogHeader>
+						<DialogTitle className="flex items-center gap-2">
+							<Trash2 className="h-5 w-5 text-destructive" />
+							<span>{t("delete_chat")}</span>
+						</DialogTitle>
+						<DialogDescription>
+							{t("delete_chat_confirm")} <span className="font-medium">{chatToDelete?.name}</span>?{" "}
+							{t("action_cannot_undone")}
+						</DialogDescription>
+					</DialogHeader>
+					<DialogFooter className="flex gap-2 sm:justify-end">
+						<Button
+							variant="outline"
+							onClick={() => setShowDeleteChatDialog(false)}
+							disabled={isDeletingChat}
+						>
+							{tCommon("cancel")}
+						</Button>
+						<Button
+							variant="destructive"
+							onClick={confirmDeleteChat}
+							disabled={isDeletingChat}
+							className="gap-2"
+						>
+							{isDeletingChat ? (
+								<>
+									<span className="h-4 w-4 animate-spin rounded-full border-2 border-current border-t-transparent" />
+									{t("deleting")}
+								</>
+							) : (
+								<>
+									<Trash2 className="h-4 w-4" />
+									{tCommon("delete")}
+								</>
+							)}
+						</Button>
+					</DialogFooter>
+				</DialogContent>
+			</Dialog>
+
+			{/* All Chats Sidebar */}
+			<AllChatsSidebar
+				open={isAllChatsSidebarOpen}
+				onOpenChange={setIsAllChatsSidebarOpen}
+				searchSpaceId={searchSpaceId}
+			/>
+
+			{/* All Notes Sidebar */}
+			<AllNotesSidebar
+				open={isAllNotesSidebarOpen}
+				onOpenChange={setIsAllNotesSidebarOpen}
+				searchSpaceId={searchSpaceId}
+				onAddNote={handleAddNote}
+			/>
+
+			{/* Delete Note Dialog */}
+			<Dialog open={showDeleteNoteDialog} onOpenChange={setShowDeleteNoteDialog}>
+				<DialogContent className="sm:max-w-md">
+					<DialogHeader>
+						<DialogTitle className="flex items-center gap-2">
+							<Trash2 className="h-5 w-5 text-destructive" />
+							<span>{t("delete_note")}</span>
+						</DialogTitle>
+						<DialogDescription>
+							{t("delete_note_confirm")} <span className="font-medium">{noteToDelete?.name}</span>?{" "}
+							{t("action_cannot_undone")}
+						</DialogDescription>
+					</DialogHeader>
+					<DialogFooter className="flex gap-2 sm:justify-end">
+						<Button
+							variant="outline"
+							onClick={() => setShowDeleteNoteDialog(false)}
+							disabled={isDeletingNote}
+						>
+							{tCommon("cancel")}
+						</Button>
+						<Button
+							variant="destructive"
+							onClick={confirmDeleteNote}
+							disabled={isDeletingNote}
+							className="gap-2"
+						>
+							{isDeletingNote ? (
+								<>
+									<span className="h-4 w-4 animate-spin rounded-full border-2 border-current border-t-transparent" />
+									{t("deleting")}
+								</>
+							) : (
+								<>
+									<Trash2 className="h-4 w-4" />
+									{tCommon("delete")}
+								</>
+							)}
+						</Button>
+					</DialogFooter>
+				</DialogContent>
+			</Dialog>
+		</>
+	);
+}
--- a/surfsense_web/components/layout/providers/index.ts
+++ b/surfsense_web/components/layout/providers/index.ts
@ -0,0 +1 @@
+export { LayoutDataProvider } from "./LayoutDataProvider";
--- a/surfsense_web/components/layout/types/layout.types.ts
+++ b/surfsense_web/components/layout/types/layout.types.ts
@ -0,0 +1,139 @@
+import type { LucideIcon } from "lucide-react";
+
+export interface Workspace {
+	id: number;
+	name: string;
+	description?: string | null;
+	isOwner: boolean;
+	memberCount: number;
+}
+
+export interface User {
+	email: string;
+	name?: string;
+}
+
+export interface NavItem {
+	title: string;
+	url: string;
+	icon: LucideIcon;
+	isActive?: boolean;
+	badge?: string | number;
+}
+
+export interface ChatItem {
+	id: number;
+	name: string;
+	url: string;
+	isActive?: boolean;
+}
+
+export interface NoteItem {
+	id: number;
+	name: string;
+	url: string;
+	isActive?: boolean;
+	isReindexing?: boolean;
+}
+
+export interface PageUsage {
+	pagesUsed: number;
+	pagesLimit: number;
+}
+
+export interface IconRailProps {
+	workspaces: Workspace[];
+	activeWorkspaceId: number | null;
+	onWorkspaceSelect: (id: number) => void;
+	onAddWorkspace: () => void;
+	className?: string;
+}
+
+export interface SidebarHeaderProps {
+	workspace: Workspace | null;
+	onSettings?: () => void;
+}
+
+export interface SidebarSectionProps {
+	title: string;
+	defaultOpen?: boolean;
+	children: React.ReactNode;
+	action?: React.ReactNode;
+}
+
+export interface NavSectionProps {
+	items: NavItem[];
+	onItemClick?: (item: NavItem) => void;
+}
+
+export interface ChatsSectionProps {
+	chats: ChatItem[];
+	activeChatId?: number | null;
+	onChatSelect: (chat: ChatItem) => void;
+	onChatDelete?: (chat: ChatItem) => void;
+	onViewAllChats?: () => void;
+	searchSpaceId?: string;
+}
+
+export interface NotesSectionProps {
+	notes: NoteItem[];
+	activeNoteId?: number | null;
+	onNoteSelect: (note: NoteItem) => void;
+	onNoteDelete?: (note: NoteItem) => void;
+	onAddNote?: () => void;
+	onViewAllNotes?: () => void;
+	searchSpaceId?: string;
+}
+
+export interface PageUsageDisplayProps {
+	pagesUsed: number;
+	pagesLimit: number;
+}
+
+export interface SidebarUserProfileProps {
+	user: User;
+	searchSpaceId?: string;
+	onSettings?: () => void;
+	onInviteMembers?: () => void;
+	onSwitchWorkspace?: () => void;
+	onToggleTheme?: () => void;
+	onLogout?: () => void;
+	theme?: string;
+}
+
+export interface SidebarProps {
+	workspace: Workspace | null;
+	searchSpaceId?: string;
+	navItems: NavItem[];
+	chats: ChatItem[];
+	activeChatId?: number | null;
+	onNewChat: () => void;
+	onChatSelect: (chat: ChatItem) => void;
+	onChatDelete?: (chat: ChatItem) => void;
+	onViewAllChats?: () => void;
+	notes: NoteItem[];
+	activeNoteId?: number | null;
+	onNoteSelect: (note: NoteItem) => void;
+	onNoteDelete?: (note: NoteItem) => void;
+	onAddNote?: () => void;
+	onViewAllNotes?: () => void;
+	user: User;
+	theme?: string;
+	onSettings?: () => void;
+	onInviteMembers?: () => void;
+	onSwitchWorkspace?: () => void;
+	onToggleTheme?: () => void;
+	onLogout?: () => void;
+	pageUsage?: PageUsage;
+	className?: string;
+}
+
+export interface LayoutShellProps {
+	workspaces: Workspace[];
+	activeWorkspaceId: number | null;
+	onWorkspaceSelect: (id: number) => void;
+	onAddWorkspace: () => void;
+	sidebarProps: Omit<SidebarProps, "className">;
+	children: React.ReactNode;
+	className?: string;
+}
--- a/surfsense_web/components/layout/ui/header/Header.tsx
+++ b/surfsense_web/components/layout/ui/header/Header.tsx
@ -0,0 +1,49 @@
+"use client";
+
+import { Moon, Sun } from "lucide-react";
+import { Button } from "@/components/ui/button";
+import { Tooltip, TooltipContent, TooltipTrigger } from "@/components/ui/tooltip";
+
+interface HeaderProps {
+	breadcrumb?: React.ReactNode;
+	languageSwitcher?: React.ReactNode;
+	theme?: string;
+	onToggleTheme?: () => void;
+	mobileMenuTrigger?: React.ReactNode;
+}
+
+export function Header({
+	breadcrumb,
+	languageSwitcher,
+	theme,
+	onToggleTheme,
+	mobileMenuTrigger,
+}: HeaderProps) {
+	return (
+		<header className="sticky top-0 z-10 flex h-14 shrink-0 items-center gap-2 border-b bg-background/95 backdrop-blur supports-backdrop-filter:bg-background/60 px-4">
+			{/* Left side - Mobile menu trigger + Breadcrumb */}
+			<div className="flex flex-1 items-center gap-2 min-w-0">
+				{mobileMenuTrigger}
+				{breadcrumb}
+			</div>
+
+			{/* Right side - Actions */}
+			<div className="flex items-center gap-2">
+				{/* Theme toggle */}
+				{onToggleTheme && (
+					<Tooltip>
+						<TooltipTrigger asChild>
+							<Button variant="outline" size="icon" onClick={onToggleTheme} className="h-8 w-8">
+								{theme === "dark" ? <Sun className="h-4 w-4" /> : <Moon className="h-4 w-4" />}
+								<span className="sr-only">Toggle theme</span>
+							</Button>
+						</TooltipTrigger>
+						<TooltipContent>{theme === "dark" ? "Light mode" : "Dark mode"}</TooltipContent>
+					</Tooltip>
+				)}
+
+				{languageSwitcher}
+			</div>
+		</header>
+	);
+}
--- a/surfsense_web/components/layout/ui/header/index.ts
+++ b/surfsense_web/components/layout/ui/header/index.ts
@ -0,0 +1 @@
+export { Header } from "./Header";
--- a/surfsense_web/components/layout/ui/icon-rail/IconRail.tsx
+++ b/surfsense_web/components/layout/ui/icon-rail/IconRail.tsx
@ -0,0 +1,60 @@
+"use client";
+
+import { Plus } from "lucide-react";
+import { Button } from "@/components/ui/button";
+import { ScrollArea } from "@/components/ui/scroll-area";
+import { Tooltip, TooltipContent, TooltipTrigger } from "@/components/ui/tooltip";
+import { cn } from "@/lib/utils";
+import type { Workspace } from "../../types/layout.types";
+import { WorkspaceAvatar } from "./WorkspaceAvatar";
+
+interface IconRailProps {
+	workspaces: Workspace[];
+	activeWorkspaceId: number | null;
+	onWorkspaceSelect: (id: number) => void;
+	onAddWorkspace: () => void;
+	className?: string;
+}
+
+export function IconRail({
+	workspaces,
+	activeWorkspaceId,
+	onWorkspaceSelect,
+	onAddWorkspace,
+	className,
+}: IconRailProps) {
+	return (
+		<div className={cn("flex h-full w-14 flex-col items-center", className)}>
+			<ScrollArea className="w-full">
+				<div className="flex flex-col items-center gap-2 px-1.5 py-3">
+					{workspaces.map((workspace) => (
+						<WorkspaceAvatar
+							key={workspace.id}
+							name={workspace.name}
+							isActive={workspace.id === activeWorkspaceId}
+							onClick={() => onWorkspaceSelect(workspace.id)}
+							size="md"
+						/>
+					))}
+
+					<Tooltip>
+						<TooltipTrigger asChild>
+							<Button
+								variant="ghost"
+								size="icon"
+								onClick={onAddWorkspace}
+								className="h-10 w-10 rounded-lg border-2 border-dashed border-muted-foreground/30 hover:border-muted-foreground/50"
+							>
+								<Plus className="h-5 w-5 text-muted-foreground" />
+								<span className="sr-only">Add workspace</span>
+							</Button>
+						</TooltipTrigger>
+						<TooltipContent side="right" sideOffset={8}>
+							Add workspace
+						</TooltipContent>
+					</Tooltip>
+				</div>
+			</ScrollArea>
+		</div>
+	);
+}
--- a/surfsense_web/components/layout/ui/icon-rail/NavIcon.tsx
+++ b/surfsense_web/components/layout/ui/icon-rail/NavIcon.tsx
@ -0,0 +1,34 @@
+"use client";
+
+import type { LucideIcon } from "lucide-react";
+import { Button } from "@/components/ui/button";
+import { Tooltip, TooltipContent, TooltipTrigger } from "@/components/ui/tooltip";
+import { cn } from "@/lib/utils";
+
+interface NavIconProps {
+	icon: LucideIcon;
+	label: string;
+	isActive?: boolean;
+	onClick?: () => void;
+}
+
+export function NavIcon({ icon: Icon, label, isActive, onClick }: NavIconProps) {
+	return (
+		<Tooltip>
+			<TooltipTrigger asChild>
+				<Button
+					variant="ghost"
+					size="icon"
+					onClick={onClick}
+					className={cn("h-10 w-10 rounded-lg", isActive && "bg-accent text-accent-foreground")}
+				>
+					<Icon className="h-5 w-5" />
+					<span className="sr-only">{label}</span>
+				</Button>
+			</TooltipTrigger>
+			<TooltipContent side="right" sideOffset={8}>
+				{label}
+			</TooltipContent>
+		</Tooltip>
+	);
+}
--- a/surfsense_web/components/layout/ui/icon-rail/WorkspaceAvatar.tsx
+++ b/surfsense_web/components/layout/ui/icon-rail/WorkspaceAvatar.tsx
@ -0,0 +1,72 @@
+"use client";
+
+import { Tooltip, TooltipContent, TooltipTrigger } from "@/components/ui/tooltip";
+import { cn } from "@/lib/utils";
+
+interface WorkspaceAvatarProps {
+	name: string;
+	isActive?: boolean;
+	onClick?: () => void;
+	size?: "sm" | "md";
+}
+
+/**
+ * Generates a consistent color based on workspace name
+ */
+function stringToColor(str: string): string {
+	let hash = 0;
+	for (let i = 0; i < str.length; i++) {
+		hash = str.charCodeAt(i) + ((hash << 5) - hash);
+	}
+	const colors = [
+		"#6366f1", // indigo
+		"#22c55e", // green
+		"#f59e0b", // amber
+		"#ef4444", // red
+		"#8b5cf6", // violet
+		"#06b6d4", // cyan
+		"#ec4899", // pink
+		"#14b8a6", // teal
+	];
+	return colors[Math.abs(hash) % colors.length];
+}
+
+/**
+ * Gets initials from workspace name (max 2 chars)
+ */
+function getInitials(name: string): string {
+	const words = name.trim().split(/\s+/);
+	if (words.length >= 2) {
+		return (words[0][0] + words[1][0]).toUpperCase();
+	}
+	return name.slice(0, 2).toUpperCase();
+}
+
+export function WorkspaceAvatar({ name, isActive, onClick, size = "md" }: WorkspaceAvatarProps) {
+	const bgColor = stringToColor(name);
+	const initials = getInitials(name);
+	const sizeClasses = size === "sm" ? "h-8 w-8 text-xs" : "h-10 w-10 text-sm";
+
+	return (
+		<Tooltip>
+			<TooltipTrigger asChild>
+				<button
+					type="button"
+					onClick={onClick}
+					className={cn(
+						"flex items-center justify-center rounded-lg font-semibold text-white transition-all",
+						"hover:opacity-90 focus-visible:outline-none focus-visible:ring-2 focus-visible:ring-ring",
+						sizeClasses,
+						isActive && "ring-2 ring-primary ring-offset-1 ring-offset-background"
+					)}
+					style={{ backgroundColor: bgColor }}
+				>
+					{initials}
+				</button>
+			</TooltipTrigger>
+			<TooltipContent side="right" sideOffset={8}>
+				{name}
+			</TooltipContent>
+		</Tooltip>
+	);
+}
--- a/surfsense_web/components/layout/ui/icon-rail/index.ts
+++ b/surfsense_web/components/layout/ui/icon-rail/index.ts
@ -0,0 +1,3 @@
+export { IconRail } from "./IconRail";
+export { NavIcon } from "./NavIcon";
+export { WorkspaceAvatar } from "./WorkspaceAvatar";
--- a/surfsense_web/components/layout/ui/index.ts
+++ b/surfsense_web/components/layout/ui/index.ts
@ -0,0 +1,16 @@
+export { Header } from "./header";
+export { IconRail, NavIcon, WorkspaceAvatar } from "./icon-rail";
+export { LayoutShell } from "./shell";
+export {
+	ChatListItem,
+	MobileSidebar,
+	MobileSidebarTrigger,
+	NavSection,
+	NoteListItem,
+	PageUsageDisplay,
+	Sidebar,
+	SidebarCollapseButton,
+	SidebarHeader,
+	SidebarSection,
+	SidebarUserProfile,
+} from "./sidebar";
--- a/surfsense_web/components/layout/ui/shell/LayoutShell.tsx
+++ b/surfsense_web/components/layout/ui/shell/LayoutShell.tsx
@ -0,0 +1,203 @@
+"use client";
+
+import { useState } from "react";
+import { TooltipProvider } from "@/components/ui/tooltip";
+import { useIsMobile } from "@/hooks/use-mobile";
+import { cn } from "@/lib/utils";
+import { useSidebarState } from "../../hooks";
+import type {
+	ChatItem,
+	NavItem,
+	NoteItem,
+	PageUsage,
+	User,
+	Workspace,
+} from "../../types/layout.types";
+import { Header } from "../header";
+import { IconRail } from "../icon-rail";
+import { MobileSidebar, MobileSidebarTrigger, Sidebar } from "../sidebar";
+
+interface LayoutShellProps {
+	workspaces: Workspace[];
+	activeWorkspaceId: number | null;
+	onWorkspaceSelect: (id: number) => void;
+	onAddWorkspace: () => void;
+	workspace: Workspace | null;
+	navItems: NavItem[];
+	onNavItemClick?: (item: NavItem) => void;
+	chats: ChatItem[];
+	activeChatId?: number | null;
+	onNewChat: () => void;
+	onChatSelect: (chat: ChatItem) => void;
+	onChatDelete?: (chat: ChatItem) => void;
+	onViewAllChats?: () => void;
+	notes: NoteItem[];
+	activeNoteId?: number | null;
+	onNoteSelect: (note: NoteItem) => void;
+	onNoteDelete?: (note: NoteItem) => void;
+	onAddNote?: () => void;
+	onViewAllNotes?: () => void;
+	user: User;
+	onSettings?: () => void;
+	onInviteMembers?: () => void;
+	onSeeAllWorkspaces?: () => void;
+	onLogout?: () => void;
+	pageUsage?: PageUsage;
+	breadcrumb?: React.ReactNode;
+	languageSwitcher?: React.ReactNode;
+	theme?: string;
+	onToggleTheme?: () => void;
+	defaultCollapsed?: boolean;
+	isChatPage?: boolean;
+	children: React.ReactNode;
+	className?: string;
+}
+
+export function LayoutShell({
+	workspaces,
+	activeWorkspaceId,
+	onWorkspaceSelect,
+	onAddWorkspace,
+	workspace,
+	navItems,
+	onNavItemClick,
+	chats,
+	activeChatId,
+	onNewChat,
+	onChatSelect,
+	onChatDelete,
+	onViewAllChats,
+	notes,
+	activeNoteId,
+	onNoteSelect,
+	onNoteDelete,
+	onAddNote,
+	onViewAllNotes,
+	user,
+	onSettings,
+	onInviteMembers,
+	onSeeAllWorkspaces,
+	onLogout,
+	pageUsage,
+	breadcrumb,
+	languageSwitcher,
+	theme,
+	onToggleTheme,
+	defaultCollapsed = false,
+	isChatPage = false,
+	children,
+	className,
+}: LayoutShellProps) {
+	const isMobile = useIsMobile();
+	const [mobileMenuOpen, setMobileMenuOpen] = useState(false);
+	const { isCollapsed, toggleCollapsed } = useSidebarState(defaultCollapsed);
+
+	// Mobile layout
+	if (isMobile) {
+		return (
+			<TooltipProvider delayDuration={0}>
+				<div className={cn("flex h-screen w-full flex-col bg-background", className)}>
+					<Header
+						breadcrumb={breadcrumb}
+						languageSwitcher={languageSwitcher}
+						theme={theme}
+						onToggleTheme={onToggleTheme}
+						mobileMenuTrigger={<MobileSidebarTrigger onClick={() => setMobileMenuOpen(true)} />}
+					/>
+
+					<MobileSidebar
+						isOpen={mobileMenuOpen}
+						onOpenChange={setMobileMenuOpen}
+						workspaces={workspaces}
+						activeWorkspaceId={activeWorkspaceId}
+						onWorkspaceSelect={onWorkspaceSelect}
+						onAddWorkspace={onAddWorkspace}
+						workspace={workspace}
+						navItems={navItems}
+						onNavItemClick={onNavItemClick}
+						chats={chats}
+						activeChatId={activeChatId}
+						onNewChat={onNewChat}
+						onChatSelect={onChatSelect}
+						onChatDelete={onChatDelete}
+						onViewAllChats={onViewAllChats}
+						notes={notes}
+						activeNoteId={activeNoteId}
+						onNoteSelect={onNoteSelect}
+						onNoteDelete={onNoteDelete}
+						onAddNote={onAddNote}
+						onViewAllNotes={onViewAllNotes}
+						user={user}
+						onSettings={onSettings}
+						onInviteMembers={onInviteMembers}
+						onSeeAllWorkspaces={onSeeAllWorkspaces}
+						onLogout={onLogout}
+						pageUsage={pageUsage}
+					/>
+
+					<main className={cn("flex-1", isChatPage ? "overflow-hidden" : "overflow-auto")}>
+						{children}
+					</main>
+				</div>
+			</TooltipProvider>
+		);
+	}
+
+	// Desktop layout
+	return (
+		<TooltipProvider delayDuration={0}>
+			<div className={cn("flex h-screen w-full gap-2 p-2 overflow-hidden bg-muted/40", className)}>
+				<div className="hidden md:flex overflow-hidden">
+					<IconRail
+						workspaces={workspaces}
+						activeWorkspaceId={activeWorkspaceId}
+						onWorkspaceSelect={onWorkspaceSelect}
+						onAddWorkspace={onAddWorkspace}
+					/>
+				</div>
+
+				<div className="flex flex-1 rounded-xl border bg-background overflow-hidden">
+					<Sidebar
+						workspace={workspace}
+						isCollapsed={isCollapsed}
+						onToggleCollapse={toggleCollapsed}
+						navItems={navItems}
+						onNavItemClick={onNavItemClick}
+						chats={chats}
+						activeChatId={activeChatId}
+						onNewChat={onNewChat}
+						onChatSelect={onChatSelect}
+						onChatDelete={onChatDelete}
+						onViewAllChats={onViewAllChats}
+						notes={notes}
+						activeNoteId={activeNoteId}
+						onNoteSelect={onNoteSelect}
+						onNoteDelete={onNoteDelete}
+						onAddNote={onAddNote}
+						onViewAllNotes={onViewAllNotes}
+						user={user}
+						onSettings={onSettings}
+						onInviteMembers={onInviteMembers}
+						onSeeAllWorkspaces={onSeeAllWorkspaces}
+						onLogout={onLogout}
+						pageUsage={pageUsage}
+						className="hidden md:flex border-r shrink-0"
+					/>
+
+					<main className="flex-1 flex flex-col min-w-0">
+						<Header
+							breadcrumb={breadcrumb}
+							languageSwitcher={languageSwitcher}
+							theme={theme}
+							onToggleTheme={onToggleTheme}
+						/>
+
+						<div className={cn("flex-1", isChatPage ? "overflow-hidden" : "overflow-auto")}>
+							{children}
+						</div>
+					</main>
+				</div>
+			</div>
+		</TooltipProvider>
+	);
+}
--- a/surfsense_web/components/layout/ui/shell/index.ts
+++ b/surfsense_web/components/layout/ui/shell/index.ts
@ -0,0 +1 @@
+export { LayoutShell } from "./LayoutShell";
--- a/surfsense_web/components/layout/ui/sidebar/AllChatsSidebar.tsx
+++ b/surfsense_web/components/layout/ui/sidebar/AllChatsSidebar.tsx
--- a/surfsense_web/components/layout/ui/sidebar/AllNotesSidebar.tsx
+++ b/surfsense_web/components/layout/ui/sidebar/AllNotesSidebar.tsx
--- a/surfsense_web/components/layout/ui/sidebar/ChatListItem.tsx
+++ b/surfsense_web/components/layout/ui/sidebar/ChatListItem.tsx
@ -0,0 +1,65 @@
+"use client";
+
+import { MessageSquare, MoreHorizontal } from "lucide-react";
+import { useTranslations } from "next-intl";
+import { Button } from "@/components/ui/button";
+import {
+	DropdownMenu,
+	DropdownMenuContent,
+	DropdownMenuItem,
+	DropdownMenuTrigger,
+} from "@/components/ui/dropdown-menu";
+import { cn } from "@/lib/utils";
+
+interface ChatListItemProps {
+	name: string;
+	isActive?: boolean;
+	onClick?: () => void;
+	onDelete?: () => void;
+}
+
+export function ChatListItem({ name, isActive, onClick, onDelete }: ChatListItemProps) {
+	const t = useTranslations("sidebar");
+
+	return (
+		<div className="group/item relative w-full">
+			<button
+				type="button"
+				onClick={onClick}
+				className={cn(
+					"flex w-full items-center gap-2 overflow-hidden rounded-md p-2 text-sm text-left transition-colors",
+					"[&>span:last-child]:truncate",
+					"hover:bg-accent hover:text-accent-foreground",
+					"focus-visible:outline-none focus-visible:ring-1 focus-visible:ring-ring",
+					isActive && "bg-accent text-accent-foreground"
+				)}
+			>
+				<MessageSquare className="h-4 w-4 shrink-0 text-muted-foreground" />
+				<span className="w-[calc(100%-3rem)] ">{name}</span>
+			</button>
+
+			{/* Actions dropdown */}
+			<div className="absolute right-1 top-1/2 -translate-y-1/2 opacity-0 group-hover/item:opacity-100 transition-opacity">
+				<DropdownMenu>
+					<DropdownMenuTrigger asChild>
+						<Button variant="ghost" size="icon" className="h-6 w-6">
+							<MoreHorizontal className="h-3.5 w-3.5" />
+							<span className="sr-only">{t("more_options")}</span>
+						</Button>
+					</DropdownMenuTrigger>
+					<DropdownMenuContent align="end" side="right">
+						<DropdownMenuItem
+							onClick={(e) => {
+								e.stopPropagation();
+								onDelete?.();
+							}}
+							className="text-destructive focus:text-destructive"
+						>
+							{t("delete")}
+						</DropdownMenuItem>
+					</DropdownMenuContent>
+				</DropdownMenu>
+			</div>
+		</div>
+	);
+}
--- a/surfsense_web/components/layout/ui/sidebar/MobileSidebar.tsx
+++ b/surfsense_web/components/layout/ui/sidebar/MobileSidebar.tsx
@ -0,0 +1,154 @@
+"use client";
+
+import { Menu } from "lucide-react";
+import { Button } from "@/components/ui/button";
+import { ScrollArea } from "@/components/ui/scroll-area";
+import { Sheet, SheetContent, SheetTitle } from "@/components/ui/sheet";
+import type {
+	ChatItem,
+	NavItem,
+	NoteItem,
+	PageUsage,
+	User,
+	Workspace,
+} from "../../types/layout.types";
+import { IconRail } from "../icon-rail";
+import { Sidebar } from "./Sidebar";
+
+interface MobileSidebarProps {
+	isOpen: boolean;
+	onOpenChange: (open: boolean) => void;
+	workspaces: Workspace[];
+	activeWorkspaceId: number | null;
+	onWorkspaceSelect: (id: number) => void;
+	onAddWorkspace: () => void;
+	workspace: Workspace | null;
+	navItems: NavItem[];
+	onNavItemClick?: (item: NavItem) => void;
+	chats: ChatItem[];
+	activeChatId?: number | null;
+	onNewChat: () => void;
+	onChatSelect: (chat: ChatItem) => void;
+	onChatDelete?: (chat: ChatItem) => void;
+	onViewAllChats?: () => void;
+	notes: NoteItem[];
+	activeNoteId?: number | null;
+	onNoteSelect: (note: NoteItem) => void;
+	onNoteDelete?: (note: NoteItem) => void;
+	onAddNote?: () => void;
+	onViewAllNotes?: () => void;
+	user: User;
+	onSettings?: () => void;
+	onInviteMembers?: () => void;
+	onSeeAllWorkspaces?: () => void;
+	onLogout?: () => void;
+	pageUsage?: PageUsage;
+}
+
+export function MobileSidebarTrigger({ onClick }: { onClick: () => void }) {
+	return (
+		<Button variant="ghost" size="icon" className="md:hidden h-8 w-8" onClick={onClick}>
+			<Menu className="h-5 w-5" />
+			<span className="sr-only">Open menu</span>
+		</Button>
+	);
+}
+
+export function MobileSidebar({
+	isOpen,
+	onOpenChange,
+	workspaces,
+	activeWorkspaceId,
+	onWorkspaceSelect,
+	onAddWorkspace,
+	workspace,
+	navItems,
+	onNavItemClick,
+	chats,
+	activeChatId,
+	onNewChat,
+	onChatSelect,
+	onChatDelete,
+	onViewAllChats,
+	notes,
+	activeNoteId,
+	onNoteSelect,
+	onNoteDelete,
+	onAddNote,
+	onViewAllNotes,
+	user,
+	onSettings,
+	onInviteMembers,
+	onSeeAllWorkspaces,
+	onLogout,
+	pageUsage,
+}: MobileSidebarProps) {
+	const handleWorkspaceSelect = (id: number) => {
+		onWorkspaceSelect(id);
+	};
+
+	const handleNavItemClick = (item: NavItem) => {
+		onNavItemClick?.(item);
+		onOpenChange(false);
+	};
+
+	const handleChatSelect = (chat: ChatItem) => {
+		onChatSelect(chat);
+		onOpenChange(false);
+	};
+
+	const handleNoteSelect = (note: NoteItem) => {
+		onNoteSelect(note);
+		onOpenChange(false);
+	};
+
+	return (
+		<Sheet open={isOpen} onOpenChange={onOpenChange}>
+			<SheetContent side="left" className="w-[320px] p-0 flex">
+				<SheetTitle className="sr-only">Navigation</SheetTitle>
+
+				<div className="shrink-0 border-r bg-muted/40">
+					<ScrollArea className="h-full">
+						<IconRail
+							workspaces={workspaces}
+							activeWorkspaceId={activeWorkspaceId}
+							onWorkspaceSelect={handleWorkspaceSelect}
+							onAddWorkspace={onAddWorkspace}
+						/>
+					</ScrollArea>
+				</div>
+
+				<div className="flex-1 overflow-hidden">
+					<Sidebar
+						workspace={workspace}
+						isCollapsed={false}
+						navItems={navItems}
+						onNavItemClick={handleNavItemClick}
+						chats={chats}
+						activeChatId={activeChatId}
+						onNewChat={() => {
+							onNewChat();
+							onOpenChange(false);
+						}}
+						onChatSelect={handleChatSelect}
+						onChatDelete={onChatDelete}
+						onViewAllChats={onViewAllChats}
+						notes={notes}
+						activeNoteId={activeNoteId}
+						onNoteSelect={handleNoteSelect}
+						onNoteDelete={onNoteDelete}
+						onAddNote={onAddNote}
+						onViewAllNotes={onViewAllNotes}
+						user={user}
+						onSettings={onSettings}
+						onInviteMembers={onInviteMembers}
+						onSeeAllWorkspaces={onSeeAllWorkspaces}
+						onLogout={onLogout}
+						pageUsage={pageUsage}
+						className="w-full border-none"
+					/>
+				</div>
+			</SheetContent>
+		</Sheet>
+	);
+}
--- a/surfsense_web/components/layout/ui/sidebar/NavSection.tsx
+++ b/surfsense_web/components/layout/ui/sidebar/NavSection.tsx
@ -0,0 +1,73 @@
+"use client";
+
+import { Tooltip, TooltipContent, TooltipTrigger } from "@/components/ui/tooltip";
+import { cn } from "@/lib/utils";
+import type { NavItem } from "../../types/layout.types";
+
+interface NavSectionProps {
+	items: NavItem[];
+	onItemClick?: (item: NavItem) => void;
+	isCollapsed?: boolean;
+}
+
+export function NavSection({ items, onItemClick, isCollapsed = false }: NavSectionProps) {
+	return (
+		<div className={cn("flex flex-col gap-0.5 py-2", isCollapsed && "items-center")}>
+			{items.map((item) => {
+				const Icon = item.icon;
+
+				// Add data-joyride for onboarding tour
+				const joyrideAttr =
+					item.title === "Documents" || item.title.toLowerCase().includes("documents")
+						? { "data-joyride": "documents-sidebar" }
+						: {};
+
+				if (isCollapsed) {
+					return (
+						<Tooltip key={item.url}>
+							<TooltipTrigger asChild>
+								<button
+									type="button"
+									onClick={() => onItemClick?.(item)}
+									className={cn(
+										"flex h-10 w-10 items-center justify-center rounded-md transition-colors",
+										"hover:bg-accent hover:text-accent-foreground",
+										"focus-visible:outline-none focus-visible:ring-1 focus-visible:ring-ring",
+										item.isActive && "bg-accent text-accent-foreground"
+									)}
+									{...joyrideAttr}
+								>
+									<Icon className="h-4 w-4" />
+									<span className="sr-only">{item.title}</span>
+								</button>
+							</TooltipTrigger>
+							<TooltipContent side="right">
+								{item.title}
+								{item.badge && ` (${item.badge})`}
+							</TooltipContent>
+						</Tooltip>
+					);
+				}
+
+				return (
+					<button
+						key={item.url}
+						type="button"
+						onClick={() => onItemClick?.(item)}
+						className={cn(
+							"flex items-center gap-2 rounded-md mx-2 px-2 py-1.5 text-sm transition-colors text-left",
+							"hover:bg-accent hover:text-accent-foreground",
+							"focus-visible:outline-none focus-visible:ring-1 focus-visible:ring-ring",
+							item.isActive && "bg-accent text-accent-foreground"
+						)}
+						{...joyrideAttr}
+					>
+						<Icon className="h-4 w-4 shrink-0" />
+						<span className="flex-1 truncate">{item.title}</span>
+						{item.badge && <span className="text-xs text-muted-foreground">{item.badge}</span>}
+					</button>
+				);
+			})}
+		</div>
+	);
+}
--- a/surfsense_web/components/layout/ui/sidebar/NoteListItem.tsx
+++ b/surfsense_web/components/layout/ui/sidebar/NoteListItem.tsx
@ -0,0 +1,76 @@
+"use client";
+
+import { FileText, Loader2, MoreHorizontal } from "lucide-react";
+import { useTranslations } from "next-intl";
+import { Button } from "@/components/ui/button";
+import {
+	DropdownMenu,
+	DropdownMenuContent,
+	DropdownMenuItem,
+	DropdownMenuTrigger,
+} from "@/components/ui/dropdown-menu";
+import { cn } from "@/lib/utils";
+
+interface NoteListItemProps {
+	name: string;
+	isActive?: boolean;
+	isReindexing?: boolean;
+	onClick?: () => void;
+	onDelete?: () => void;
+}
+
+export function NoteListItem({
+	name,
+	isActive,
+	isReindexing,
+	onClick,
+	onDelete,
+}: NoteListItemProps) {
+	const t = useTranslations("sidebar");
+
+	return (
+		<div className="group/item relative">
+			<button
+				type="button"
+				onClick={onClick}
+				className={cn(
+					"flex w-full items-center gap-2 overflow-hidden rounded-md p-2 text-sm text-left transition-colors",
+					"[&>span:last-child]:truncate",
+					"hover:bg-accent hover:text-accent-foreground",
+					"focus-visible:outline-none focus-visible:ring-1 focus-visible:ring-ring",
+					isActive && "bg-accent text-accent-foreground"
+				)}
+			>
+				{isReindexing ? (
+					<Loader2 className="h-4 w-4 shrink-0 animate-spin text-primary" />
+				) : (
+					<FileText className="h-4 w-4 shrink-0 text-muted-foreground" />
+				)}
+				<span>{name}</span>
+			</button>
+
+			{/* Actions dropdown */}
+			<div className="absolute right-1 top-1/2 -translate-y-1/2 opacity-0 group-hover/item:opacity-100 transition-opacity">
+				<DropdownMenu>
+					<DropdownMenuTrigger asChild>
+						<Button variant="ghost" size="icon" className="h-6 w-6">
+							<MoreHorizontal className="h-3.5 w-3.5" />
+							<span className="sr-only">{t("more_options")}</span>
+						</Button>
+					</DropdownMenuTrigger>
+					<DropdownMenuContent align="end" side="right">
+						<DropdownMenuItem
+							onClick={(e) => {
+								e.stopPropagation();
+								onDelete?.();
+							}}
+							className="text-destructive focus:text-destructive"
+						>
+							{t("delete")}
+						</DropdownMenuItem>
+					</DropdownMenuContent>
+				</DropdownMenu>
+			</div>
+		</div>
+	);
+}
--- a/surfsense_web/components/layout/ui/sidebar/PageUsageDisplay.tsx
+++ b/surfsense_web/components/layout/ui/sidebar/PageUsageDisplay.tsx
@ -0,0 +1,34 @@
+"use client";
+
+import { Mail } from "lucide-react";
+import { Progress } from "@/components/ui/progress";
+
+interface PageUsageDisplayProps {
+	pagesUsed: number;
+	pagesLimit: number;
+}
+
+export function PageUsageDisplay({ pagesUsed, pagesLimit }: PageUsageDisplayProps) {
+	const usagePercentage = (pagesUsed / pagesLimit) * 100;
+
+	return (
+		<div className="px-3 py-3 border-t">
+			<div className="space-y-2">
+				<div className="flex justify-between items-center text-xs">
+					<span className="text-muted-foreground">
+						{pagesUsed.toLocaleString()} / {pagesLimit.toLocaleString()} pages
+					</span>
+					<span className="font-medium">{usagePercentage.toFixed(0)}%</span>
+				</div>
+				<Progress value={usagePercentage} className="h-1.5" />
+				<a
+					href="mailto:rohan@surfsense.com?subject=Request%20to%20Increase%20Page%20Limits"
+					className="flex items-center gap-1.5 text-[10px] text-muted-foreground hover:text-primary transition-colors"
+				>
+					<Mail className="h-3 w-3 shrink-0" />
+					<span>Contact to increase limits</span>
+				</a>
+			</div>
+		</div>
+	);
+}
--- a/surfsense_web/components/layout/ui/sidebar/Sidebar.tsx
+++ b/surfsense_web/components/layout/ui/sidebar/Sidebar.tsx
@ -0,0 +1,294 @@
+"use client";
+
+import { FileText, FolderOpen, MessageSquare, PenSquare, Plus } from "lucide-react";
+import { useTranslations } from "next-intl";
+import { Button } from "@/components/ui/button";
+import { ScrollArea } from "@/components/ui/scroll-area";
+import { Tooltip, TooltipContent, TooltipTrigger } from "@/components/ui/tooltip";
+import { cn } from "@/lib/utils";
+import type {
+	ChatItem,
+	NavItem,
+	NoteItem,
+	PageUsage,
+	User,
+	Workspace,
+} from "../../types/layout.types";
+import { ChatListItem } from "./ChatListItem";
+import { NavSection } from "./NavSection";
+import { NoteListItem } from "./NoteListItem";
+import { PageUsageDisplay } from "./PageUsageDisplay";
+import { SidebarCollapseButton } from "./SidebarCollapseButton";
+import { SidebarHeader } from "./SidebarHeader";
+import { SidebarSection } from "./SidebarSection";
+import { SidebarUserProfile } from "./SidebarUserProfile";
+
+interface SidebarProps {
+	workspace: Workspace | null;
+	isCollapsed?: boolean;
+	onToggleCollapse?: () => void;
+	navItems: NavItem[];
+	onNavItemClick?: (item: NavItem) => void;
+	chats: ChatItem[];
+	activeChatId?: number | null;
+	onNewChat: () => void;
+	onChatSelect: (chat: ChatItem) => void;
+	onChatDelete?: (chat: ChatItem) => void;
+	onViewAllChats?: () => void;
+	notes: NoteItem[];
+	activeNoteId?: number | null;
+	onNoteSelect: (note: NoteItem) => void;
+	onNoteDelete?: (note: NoteItem) => void;
+	onAddNote?: () => void;
+	onViewAllNotes?: () => void;
+	user: User;
+	onSettings?: () => void;
+	onInviteMembers?: () => void;
+	onSeeAllWorkspaces?: () => void;
+	onLogout?: () => void;
+	pageUsage?: PageUsage;
+	className?: string;
+}
+
+export function Sidebar({
+	workspace,
+	isCollapsed = false,
+	onToggleCollapse,
+	navItems,
+	onNavItemClick,
+	chats,
+	activeChatId,
+	onNewChat,
+	onChatSelect,
+	onChatDelete,
+	onViewAllChats,
+	notes,
+	activeNoteId,
+	onNoteSelect,
+	onNoteDelete,
+	onAddNote,
+	onViewAllNotes,
+	user,
+	onSettings,
+	onInviteMembers,
+	onSeeAllWorkspaces,
+	onLogout,
+	pageUsage,
+	className,
+}: SidebarProps) {
+	const t = useTranslations("sidebar");
+
+	return (
+		<div
+			className={cn(
+				"flex h-full flex-col bg-sidebar text-sidebar-foreground transition-all duration-200 overflow-hidden",
+				isCollapsed ? "w-[60px]" : "w-[240px]",
+				className
+			)}
+		>
+			{/* Header - workspace name or collapse button when collapsed */}
+			{isCollapsed ? (
+				<div className="flex h-14 shrink-0 items-center justify-center border-b">
+					<SidebarCollapseButton
+						isCollapsed={isCollapsed}
+						onToggle={onToggleCollapse ?? (() => {})}
+					/>
+				</div>
+			) : (
+				<div className="flex h-14 shrink-0 items-center justify-between px-1 border-b">
+					<SidebarHeader
+						workspace={workspace}
+						isCollapsed={isCollapsed}
+						onSettings={onSettings}
+						onInviteMembers={onInviteMembers}
+						onSeeAllWorkspaces={onSeeAllWorkspaces}
+					/>
+					<div className="">
+						<SidebarCollapseButton
+							isCollapsed={isCollapsed}
+							onToggle={onToggleCollapse ?? (() => {})}
+						/>
+					</div>
+				</div>
+			)}
+
+			{/* New chat button */}
+			<div className="p-2">
+				{isCollapsed ? (
+					<Tooltip>
+						<TooltipTrigger asChild>
+							<Button variant="outline" size="icon" className="w-full h-10" onClick={onNewChat}>
+								<PenSquare className="h-4 w-4" />
+								<span className="sr-only">{t("new_chat")}</span>
+							</Button>
+						</TooltipTrigger>
+						<TooltipContent side="right">{t("new_chat")}</TooltipContent>
+					</Tooltip>
+				) : (
+					<Button variant="outline" className="w-full justify-start gap-2" onClick={onNewChat}>
+						<PenSquare className="h-4 w-4" />
+						{t("new_chat")}
+					</Button>
+				)}
+			</div>
+
+			{/* Platform navigation */}
+			{navItems.length > 0 && (
+				<NavSection items={navItems} onItemClick={onNavItemClick} isCollapsed={isCollapsed} />
+			)}
+
+			{/* Scrollable content */}
+			<ScrollArea className="flex-1">
+				{isCollapsed ? (
+					<div className="flex flex-col items-center gap-2 py-2 w-[60px]">
+						{chats.length > 0 && (
+							<Tooltip>
+								<TooltipTrigger asChild>
+									<Button
+										variant="ghost"
+										size="icon"
+										className="h-10 w-10"
+										onClick={() => onToggleCollapse?.()}
+									>
+										<MessageSquare className="h-4 w-4" />
+										<span className="sr-only">{t("recent_chats")}</span>
+									</Button>
+								</TooltipTrigger>
+								<TooltipContent side="right">
+									{t("recent_chats")} ({chats.length})
+								</TooltipContent>
+							</Tooltip>
+						)}
+						{notes.length > 0 && (
+							<Tooltip>
+								<TooltipTrigger asChild>
+									<Button
+										variant="ghost"
+										size="icon"
+										className="h-10 w-10"
+										onClick={() => onToggleCollapse?.()}
+									>
+										<FileText className="h-4 w-4" />
+										<span className="sr-only">{t("notes")}</span>
+									</Button>
+								</TooltipTrigger>
+								<TooltipContent side="right">
+									{t("notes")} ({notes.length})
+								</TooltipContent>
+							</Tooltip>
+						)}
+					</div>
+				) : (
+					<div className="flex flex-col gap-1 py-2 w-[240px]">
+						<SidebarSection
+							title={t("recent_chats")}
+							defaultOpen={true}
+							action={
+								onViewAllChats && chats.length > 0 ? (
+									<Tooltip>
+										<TooltipTrigger asChild>
+											<Button
+												variant="ghost"
+												size="icon"
+												className="h-5 w-5"
+												onClick={onViewAllChats}
+											>
+												<FolderOpen className="h-3.5 w-3.5" />
+											</Button>
+										</TooltipTrigger>
+										<TooltipContent side="top">{t("view_all_chats")}</TooltipContent>
+									</Tooltip>
+								) : undefined
+							}
+						>
+							{chats.length > 0 ? (
+								<div className="flex flex-col gap-0.5">
+									{chats.map((chat) => (
+										<ChatListItem
+											key={chat.id}
+											name={chat.name}
+											isActive={chat.id === activeChatId}
+											onClick={() => onChatSelect(chat)}
+											onDelete={() => onChatDelete?.(chat)}
+										/>
+									))}
+								</div>
+							) : (
+								<p className="px-2 py-1 text-xs text-muted-foreground">{t("no_recent_chats")}</p>
+							)}
+						</SidebarSection>
+
+						<SidebarSection
+							title={t("notes")}
+							defaultOpen={true}
+							action={
+								onViewAllNotes && notes.length > 0 ? (
+									<Tooltip>
+										<TooltipTrigger asChild>
+											<Button
+												variant="ghost"
+												size="icon"
+												className="h-5 w-5"
+												onClick={onViewAllNotes}
+											>
+												<FolderOpen className="h-3.5 w-3.5" />
+											</Button>
+										</TooltipTrigger>
+										<TooltipContent side="top">{t("view_all_notes")}</TooltipContent>
+									</Tooltip>
+								) : undefined
+							}
+							persistentAction={
+								onAddNote && notes.length > 0 ? (
+									<Tooltip>
+										<TooltipTrigger asChild>
+											<Button variant="ghost" size="icon" className="h-5 w-5" onClick={onAddNote}>
+												<Plus className="h-3.5 w-3.5" />
+											</Button>
+										</TooltipTrigger>
+										<TooltipContent side="top">{t("add_note")}</TooltipContent>
+									</Tooltip>
+								) : undefined
+							}
+						>
+							{notes.length > 0 ? (
+								<div className="flex flex-col gap-0.5">
+									{notes.map((note) => (
+										<NoteListItem
+											key={note.id}
+											name={note.name}
+											isActive={note.id === activeNoteId}
+											isReindexing={note.isReindexing}
+											onClick={() => onNoteSelect(note)}
+											onDelete={() => onNoteDelete?.(note)}
+										/>
+									))}
+								</div>
+							) : onAddNote ? (
+								<button
+									type="button"
+									onClick={onAddNote}
+									className="flex items-center gap-2 px-2 py-1 text-xs text-muted-foreground hover:text-foreground transition-colors"
+								>
+									<Plus className="h-3.5 w-3.5" />
+									{t("create_new_note")}
+								</button>
+							) : (
+								<p className="px-2 py-1 text-xs text-muted-foreground">{t("no_notes")}</p>
+							)}
+						</SidebarSection>
+					</div>
+				)}
+			</ScrollArea>
+
+			{/* Footer */}
+			<div className="mt-auto">
+				{pageUsage && !isCollapsed && (
+					<PageUsageDisplay pagesUsed={pageUsage.pagesUsed} pagesLimit={pageUsage.pagesLimit} />
+				)}
+
+				<SidebarUserProfile user={user} onLogout={onLogout} isCollapsed={isCollapsed} />
+			</div>
+		</div>
+	);
+}
--- a/surfsense_web/components/layout/ui/sidebar/SidebarCollapseButton.tsx
+++ b/surfsense_web/components/layout/ui/sidebar/SidebarCollapseButton.tsx
@ -0,0 +1,31 @@
+"use client";
+
+import { PanelLeft, PanelLeftClose } from "lucide-react";
+import { useTranslations } from "next-intl";
+import { Button } from "@/components/ui/button";
+import { Tooltip, TooltipContent, TooltipTrigger } from "@/components/ui/tooltip";
+
+interface SidebarCollapseButtonProps {
+	isCollapsed: boolean;
+	onToggle: () => void;
+}
+
+export function SidebarCollapseButton({ isCollapsed, onToggle }: SidebarCollapseButtonProps) {
+	const t = useTranslations("sidebar");
+
+	return (
+		<Tooltip>
+			<TooltipTrigger asChild>
+				<Button variant="ghost" size="icon" onClick={onToggle} className="h-8 w-8 shrink-0">
+					{isCollapsed ? <PanelLeft className="h-4 w-4" /> : <PanelLeftClose className="h-4 w-4" />}
+					<span className="sr-only">
+						{isCollapsed ? t("expand_sidebar") : t("collapse_sidebar")}
+					</span>
+				</Button>
+			</TooltipTrigger>
+			<TooltipContent side={isCollapsed ? "right" : "bottom"}>
+				{isCollapsed ? `${t("expand_sidebar")} (⌘B)` : `${t("collapse_sidebar")} (⌘B)`}
+			</TooltipContent>
+		</Tooltip>
+	);
+}
--- a/surfsense_web/components/layout/ui/sidebar/SidebarHeader.tsx
+++ b/surfsense_web/components/layout/ui/sidebar/SidebarHeader.tsx
@ -0,0 +1,69 @@
+"use client";
+
+import { ChevronsUpDown, LayoutGrid, Settings, UserPlus } from "lucide-react";
+import { useTranslations } from "next-intl";
+import { Button } from "@/components/ui/button";
+import {
+	DropdownMenu,
+	DropdownMenuContent,
+	DropdownMenuItem,
+	DropdownMenuSeparator,
+	DropdownMenuTrigger,
+} from "@/components/ui/dropdown-menu";
+import { cn } from "@/lib/utils";
+import type { Workspace } from "../../types/layout.types";
+
+interface SidebarHeaderProps {
+	workspace: Workspace | null;
+	isCollapsed?: boolean;
+	onSettings?: () => void;
+	onInviteMembers?: () => void;
+	onSeeAllWorkspaces?: () => void;
+	className?: string;
+}
+
+export function SidebarHeader({
+	workspace,
+	isCollapsed,
+	onSettings,
+	onInviteMembers,
+	onSeeAllWorkspaces,
+	className,
+}: SidebarHeaderProps) {
+	const t = useTranslations("sidebar");
+
+	return (
+		<div className={cn("flex shrink-0 items-center", className)}>
+			<DropdownMenu>
+				<DropdownMenuTrigger asChild>
+					<Button
+						variant="ghost"
+						className={cn(
+							"flex h-auto items-center justify-between gap-2 overflow-hidden py-1.5 font-semibold",
+							isCollapsed ? "w-10" : "w-50"
+						)}
+					>
+						<span className="truncate text-base">{workspace?.name ?? t("select_workspace")}</span>
+						<ChevronsUpDown className="h-4 w-4 shrink-0 text-muted-foreground" />
+					</Button>
+				</DropdownMenuTrigger>
+				<DropdownMenuContent align="start" className="w-56">
+					<DropdownMenuItem onClick={onInviteMembers}>
+						<UserPlus className="mr-2 h-4 w-4" />
+						{t("invite_members")}
+					</DropdownMenuItem>
+					<DropdownMenuSeparator />
+					<DropdownMenuItem onClick={onSettings}>
+						<Settings className="mr-2 h-4 w-4" />
+						{t("workspace_settings")}
+					</DropdownMenuItem>
+					<DropdownMenuSeparator />
+					<DropdownMenuItem onClick={onSeeAllWorkspaces}>
+						<LayoutGrid className="mr-2 h-4 w-4" />
+						{t("see_all_workspaces")}
+					</DropdownMenuItem>
+				</DropdownMenuContent>
+			</DropdownMenu>
+		</div>
+	);
+}
--- a/surfsense_web/components/layout/ui/sidebar/SidebarSection.tsx
+++ b/surfsense_web/components/layout/ui/sidebar/SidebarSection.tsx
@ -0,0 +1,56 @@
+"use client";
+
+import { ChevronRight } from "lucide-react";
+import { useState } from "react";
+import { Collapsible, CollapsibleContent, CollapsibleTrigger } from "@/components/ui/collapsible";
+import { cn } from "@/lib/utils";
+
+interface SidebarSectionProps {
+	title: string;
+	defaultOpen?: boolean;
+	children: React.ReactNode;
+	action?: React.ReactNode;
+	persistentAction?: React.ReactNode;
+}
+
+export function SidebarSection({
+	title,
+	defaultOpen = true,
+	children,
+	action,
+	persistentAction,
+}: SidebarSectionProps) {
+	const [isOpen, setIsOpen] = useState(defaultOpen);
+
+	return (
+		<Collapsible open={isOpen} onOpenChange={setIsOpen} className="overflow-hidden">
+			<div className="flex items-center group/section">
+				<CollapsibleTrigger className="flex flex-1 items-center gap-1.5 px-2 py-1.5 text-xs font-medium text-muted-foreground hover:text-foreground transition-colors min-w-0">
+					<ChevronRight
+						className={cn(
+							"h-3.5 w-3.5 shrink-0 transition-transform duration-200",
+							isOpen && "rotate-90"
+						)}
+					/>
+					<span className="uppercase tracking-wider truncate">{title}</span>
+				</CollapsibleTrigger>
+
+				{/* Action button - visible on hover (always visible on mobile) */}
+				{action && (
+					<div className="shrink-0 opacity-0 group-hover/section:opacity-100 transition-opacity pr-1 flex items-center gap-0.5">
+						{action}
+					</div>
+				)}
+
+				{/* Persistent action - always visible */}
+				{persistentAction && (
+					<div className="shrink-0 pr-1 flex items-center gap-0.5">{persistentAction}</div>
+				)}
+			</div>
+
+			<CollapsibleContent className="overflow-hidden">
+				<div className="px-2 pb-2">{children}</div>
+			</CollapsibleContent>
+		</Collapsible>
+	);
+}
--- a/surfsense_web/components/layout/ui/sidebar/SidebarUserProfile.tsx
+++ b/surfsense_web/components/layout/ui/sidebar/SidebarUserProfile.tsx
@ -0,0 +1,188 @@
+"use client";
+
+import { ChevronUp, LogOut } from "lucide-react";
+import { useTranslations } from "next-intl";
+import {
+	DropdownMenu,
+	DropdownMenuContent,
+	DropdownMenuItem,
+	DropdownMenuLabel,
+	DropdownMenuSeparator,
+	DropdownMenuTrigger,
+} from "@/components/ui/dropdown-menu";
+import { Tooltip, TooltipContent, TooltipTrigger } from "@/components/ui/tooltip";
+import { cn } from "@/lib/utils";
+import type { User } from "../../types/layout.types";
+
+interface SidebarUserProfileProps {
+	user: User;
+	onLogout?: () => void;
+	isCollapsed?: boolean;
+}
+
+/**
+ * Generates a consistent color based on email
+ */
+function stringToColor(str: string): string {
+	let hash = 0;
+	for (let i = 0; i < str.length; i++) {
+		hash = str.charCodeAt(i) + ((hash << 5) - hash);
+	}
+	const colors = [
+		"#6366f1",
+		"#8b5cf6",
+		"#a855f7",
+		"#d946ef",
+		"#ec4899",
+		"#f43f5e",
+		"#ef4444",
+		"#f97316",
+		"#eab308",
+		"#84cc16",
+		"#22c55e",
+		"#14b8a6",
+		"#06b6d4",
+		"#0ea5e9",
+		"#3b82f6",
+	];
+	return colors[Math.abs(hash) % colors.length];
+}
+
+/**
+ * Gets initials from email
+ */
+function getInitials(email: string): string {
+	const name = email.split("@")[0];
+	const parts = name.split(/[._-]/);
+	if (parts.length >= 2) {
+		return (parts[0][0] + parts[1][0]).toUpperCase();
+	}
+	return name.slice(0, 2).toUpperCase();
+}
+
+export function SidebarUserProfile({
+	user,
+	onLogout,
+	isCollapsed = false,
+}: SidebarUserProfileProps) {
+	const t = useTranslations("sidebar");
+	const bgColor = stringToColor(user.email);
+	const initials = getInitials(user.email);
+	const displayName = user.name || user.email.split("@")[0];
+
+	// Collapsed view - just show avatar with dropdown
+	if (isCollapsed) {
+		return (
+			<div className="border-t p-2">
+				<DropdownMenu>
+					<Tooltip>
+						<TooltipTrigger asChild>
+							<DropdownMenuTrigger asChild>
+								<button
+									type="button"
+									className={cn(
+										"flex h-10 w-full items-center justify-center rounded-md",
+										"hover:bg-accent transition-colors",
+										"focus-visible:outline-none focus-visible:ring-1 focus-visible:ring-ring"
+									)}
+								>
+									<div
+										className="flex h-8 w-8 items-center justify-center rounded-lg text-xs font-semibold text-white"
+										style={{ backgroundColor: bgColor }}
+									>
+										{initials}
+									</div>
+									<span className="sr-only">{displayName}</span>
+								</button>
+							</DropdownMenuTrigger>
+						</TooltipTrigger>
+						<TooltipContent side="right">{displayName}</TooltipContent>
+					</Tooltip>
+
+					<DropdownMenuContent className="w-56" side="right" align="end" sideOffset={8}>
+						<DropdownMenuLabel className="font-normal">
+							<div className="flex items-center gap-2">
+								<div
+									className="flex h-8 w-8 shrink-0 items-center justify-center rounded-lg text-xs font-semibold text-white"
+									style={{ backgroundColor: bgColor }}
+								>
+									{initials}
+								</div>
+								<div className="flex-1 min-w-0">
+									<p className="truncate text-sm font-medium">{displayName}</p>
+									<p className="truncate text-xs text-muted-foreground">{user.email}</p>
+								</div>
+							</div>
+						</DropdownMenuLabel>
+
+						<DropdownMenuSeparator />
+
+						<DropdownMenuItem onClick={onLogout}>
+							<LogOut className="mr-2 h-4 w-4" />
+							{t("logout")}
+						</DropdownMenuItem>
+					</DropdownMenuContent>
+				</DropdownMenu>
+			</div>
+		);
+	}
+
+	// Expanded view
+	return (
+		<div className="border-t">
+			<DropdownMenu>
+				<DropdownMenuTrigger asChild>
+					<button
+						type="button"
+						className={cn(
+							"flex w-full items-center gap-2 px-2 py-3 text-left",
+							"hover:bg-accent transition-colors",
+							"focus-visible:outline-none focus-visible:ring-1 focus-visible:ring-ring"
+						)}
+					>
+						{/* Avatar */}
+						<div
+							className="flex h-8 w-8 shrink-0 items-center justify-center rounded-lg text-xs font-semibold text-white"
+							style={{ backgroundColor: bgColor }}
+						>
+							{initials}
+						</div>
+
+						{/* Name and email */}
+						<div className="flex-1 min-w-0">
+							<p className="truncate text-sm font-medium">{displayName}</p>
+							<p className="truncate text-xs text-muted-foreground">{user.email}</p>
+						</div>
+
+						{/* Chevron icon */}
+						<ChevronUp className="h-4 w-4 shrink-0 text-muted-foreground" />
+					</button>
+				</DropdownMenuTrigger>
+
+				<DropdownMenuContent className="w-56" side="top" align="start" sideOffset={4}>
+					<DropdownMenuLabel className="font-normal">
+						<div className="flex items-center gap-2">
+							<div
+								className="flex h-8 w-8 shrink-0 items-center justify-center rounded-lg text-xs font-semibold text-white"
+								style={{ backgroundColor: bgColor }}
+							>
+								{initials}
+							</div>
+							<div className="flex-1 min-w-0">
+								<p className="truncate text-sm font-medium">{displayName}</p>
+								<p className="truncate text-xs text-muted-foreground">{user.email}</p>
+							</div>
+						</div>
+					</DropdownMenuLabel>
+
+					<DropdownMenuSeparator />
+
+					<DropdownMenuItem onClick={onLogout}>
+						<LogOut className="mr-2 h-4 w-4" />
+						{t("logout")}
+					</DropdownMenuItem>
+				</DropdownMenuContent>
+			</DropdownMenu>
+		</div>
+	);
+}
--- a/surfsense_web/components/layout/ui/sidebar/index.ts
+++ b/surfsense_web/components/layout/ui/sidebar/index.ts
@ -0,0 +1,12 @@
+export { AllChatsSidebar } from "./AllChatsSidebar";
+export { AllNotesSidebar } from "./AllNotesSidebar";
+export { ChatListItem } from "./ChatListItem";
+export { MobileSidebar, MobileSidebarTrigger } from "./MobileSidebar";
+export { NavSection } from "./NavSection";
+export { NoteListItem } from "./NoteListItem";
+export { PageUsageDisplay } from "./PageUsageDisplay";
+export { Sidebar } from "./Sidebar";
+export { SidebarCollapseButton } from "./SidebarCollapseButton";
+export { SidebarHeader } from "./SidebarHeader";
+export { SidebarSection } from "./SidebarSection";
+export { SidebarUserProfile } from "./SidebarUserProfile";
--- a/surfsense_web/components/onboarding-tour.tsx
+++ b/surfsense_web/components/onboarding-tour.tsx
@ -407,7 +407,7 @@ export function OnboardingTour() {

 	// Fetch threads data
 	const { data: threadsData } = useQuery({
-		queryKey: ["threads", searchSpaceId],
+		queryKey: ["threads", searchSpaceId, { limit: 1 }],
 		queryFn: () => fetchThreads(Number(searchSpaceId), 1), // Only need to check if any exist
 		enabled: !!searchSpaceId,
 	});
--- a/surfsense_web/components/sidebar/AppSidebarProvider.tsx
+++ b/surfsense_web/components/sidebar/AppSidebarProvider.tsx
@ -1,383 +0,0 @@
-"use client";
-
-import { useQuery, useQueryClient } from "@tanstack/react-query";
-import { useAtomValue, useSetAtom } from "jotai";
-import { Trash2 } from "lucide-react";
-import { useParams, useRouter } from "next/navigation";
-import { useTranslations } from "next-intl";
-import { useCallback, useMemo, useState } from "react";
-import { hasUnsavedEditorChangesAtom, pendingEditorNavigationAtom } from "@/atoms/editor/ui.atoms";
-import { currentUserAtom } from "@/atoms/user/user-query.atoms";
-import { AppSidebar } from "@/components/sidebar/app-sidebar";
-import { Button } from "@/components/ui/button";
-import {
-	Dialog,
-	DialogContent,
-	DialogDescription,
-	DialogFooter,
-	DialogHeader,
-	DialogTitle,
-} from "@/components/ui/dialog";
-import { notesApiService } from "@/lib/apis/notes-api.service";
-import { searchSpacesApiService } from "@/lib/apis/search-spaces-api.service";
-import { deleteThread, fetchThreads } from "@/lib/chat/thread-persistence";
-import { cacheKeys } from "@/lib/query-client/cache-keys";
-
-interface AppSidebarProviderProps {
-	searchSpaceId: string;
-	navSecondary: {
-		title: string;
-		url: string;
-		icon: string;
-	}[];
-	navMain: {
-		title: string;
-		url: string;
-		icon: string;
-		isActive?: boolean;
-		items?: {
-			title: string;
-			url: string;
-		}[];
-	}[];
-}
-
-export function AppSidebarProvider({
-	searchSpaceId,
-	navSecondary,
-	navMain,
-}: AppSidebarProviderProps) {
-	const t = useTranslations("dashboard");
-	const tCommon = useTranslations("common");
-	const router = useRouter();
-	const params = useParams();
-	const queryClient = useQueryClient();
-
-	// Get current chat ID from URL params
-	const currentChatId = params?.chat_id
-		? Number(Array.isArray(params.chat_id) ? params.chat_id[0] : params.chat_id)
-		: null;
-	const [isDeletingThread, setIsDeletingThread] = useState(false);
-
-	// Editor state for handling unsaved changes
-	const hasUnsavedEditorChanges = useAtomValue(hasUnsavedEditorChangesAtom);
-	const setPendingNavigation = useSetAtom(pendingEditorNavigationAtom);
-
-	// Fetch new chat threads
-	const {
-		data: threadsData,
-		error: threadError,
-		refetch: refetchThreads,
-	} = useQuery({
-		queryKey: ["threads", searchSpaceId],
-		queryFn: () => fetchThreads(Number(searchSpaceId), 4),
-		enabled: !!searchSpaceId,
-	});
-
-	const {
-		data: searchSpace,
-		isLoading: isLoadingSearchSpace,
-		error: searchSpaceError,
-	} = useQuery({
-		queryKey: cacheKeys.searchSpaces.detail(searchSpaceId),
-		queryFn: () => searchSpacesApiService.getSearchSpace({ id: Number(searchSpaceId) }),
-		enabled: !!searchSpaceId,
-	});
-
-	const { data: user } = useAtomValue(currentUserAtom);
-
-	// Fetch notes
-	const { data: notesData, refetch: refetchNotes } = useQuery({
-		queryKey: ["notes", searchSpaceId],
-		queryFn: () =>
-			notesApiService.getNotes({
-				search_space_id: Number(searchSpaceId),
-				page_size: 4, // Get 4 notes for compact sidebar
-			}),
-		enabled: !!searchSpaceId,
-	});
-
-	const [showDeleteDialog, setShowDeleteDialog] = useState(false);
-	const [threadToDelete, setThreadToDelete] = useState<{ id: number; name: string } | null>(null);
-	const [showDeleteNoteDialog, setShowDeleteNoteDialog] = useState(false);
-	const [noteToDelete, setNoteToDelete] = useState<{
-		id: number;
-		name: string;
-		search_space_id: number;
-	} | null>(null);
-	const [isDeletingNote, setIsDeletingNote] = useState(false);
-
-	// Transform threads to the format expected by AppSidebar
-	const recentChats = useMemo(() => {
-		if (!threadsData?.threads) return [];
-
-		// Threads are already sorted by updated_at desc from the API
-		return threadsData.threads.map((thread) => ({
-			name: thread.title || `Chat ${thread.id}`,
-			url: `/dashboard/${searchSpaceId}/new-chat/${thread.id}`,
-			icon: "MessageCircleMore",
-			id: thread.id,
-			search_space_id: Number(searchSpaceId),
-			actions: [
-				{
-					name: "Delete",
-					icon: "Trash2",
-					onClick: () => {
-						setThreadToDelete({
-							id: thread.id,
-							name: thread.title || `Chat ${thread.id}`,
-						});
-						setShowDeleteDialog(true);
-					},
-				},
-			],
-		}));
-	}, [threadsData, searchSpaceId]);
-
-	// Handle delete thread
-	const handleDeleteThread = useCallback(async () => {
-		if (!threadToDelete) return;
-
-		setIsDeletingThread(true);
-		try {
-			await deleteThread(threadToDelete.id);
-			// Invalidate threads query to refresh the list
-			queryClient.invalidateQueries({ queryKey: ["threads", searchSpaceId] });
-			// Only navigate to new-chat if the deleted chat is currently open
-			if (currentChatId === threadToDelete.id) {
-				router.push(`/dashboard/${searchSpaceId}/new-chat`);
-			}
-		} catch (error) {
-			console.error("Error deleting thread:", error);
-		} finally {
-			setIsDeletingThread(false);
-			setShowDeleteDialog(false);
-			setThreadToDelete(null);
-		}
-	}, [threadToDelete, queryClient, searchSpaceId, router, currentChatId]);
-
-	// Handle delete note with confirmation
-	const handleDeleteNote = useCallback(async () => {
-		if (!noteToDelete) return;
-
-		setIsDeletingNote(true);
-		try {
-			await notesApiService.deleteNote({
-				search_space_id: noteToDelete.search_space_id,
-				note_id: noteToDelete.id,
-			});
-			refetchNotes();
-		} catch (error) {
-			console.error("Error deleting note:", error);
-		} finally {
-			setIsDeletingNote(false);
-			setShowDeleteNoteDialog(false);
-			setNoteToDelete(null);
-		}
-	}, [noteToDelete, refetchNotes]);
-
-	// Memoized fallback chats
-	const fallbackChats = useMemo(() => {
-		if (threadError) {
-			return [
-				{
-					name: t("error_loading_chats"),
-					url: "#",
-					icon: "AlertCircle",
-					id: 0,
-					search_space_id: Number(searchSpaceId),
-					actions: [
-						{
-							name: tCommon("retry"),
-							icon: "RefreshCw",
-							onClick: () => refetchThreads(),
-						},
-					],
-				},
-			];
-		}
-
-		return [];
-	}, [threadError, searchSpaceId, refetchThreads, t, tCommon]);
-
-	// Use fallback chats if there's an error or no chats
-	const displayChats = recentChats.length > 0 ? recentChats : fallbackChats;
-
-	// Transform notes to the format expected by NavNotes
-	const recentNotes = useMemo(() => {
-		if (!notesData?.items) return [];
-
-		// Sort notes by updated_at (most recent first), fallback to created_at if updated_at is null
-		const sortedNotes = [...notesData.items].sort((a, b) => {
-			const dateA = a.updated_at
-				? new Date(a.updated_at).getTime()
-				: new Date(a.created_at).getTime();
-			const dateB = b.updated_at
-				? new Date(b.updated_at).getTime()
-				: new Date(b.created_at).getTime();
-			return dateB - dateA; // Descending order (most recent first)
-		});
-
-		// Limit to 4 notes for compact sidebar
-		return sortedNotes.slice(0, 4).map((note) => ({
-			name: note.title,
-			url: `/dashboard/${note.search_space_id}/editor/${note.id}`,
-			icon: "FileText",
-			id: note.id,
-			search_space_id: note.search_space_id,
-			actions: [
-				{
-					name: "Delete",
-					icon: "Trash2",
-					onClick: () => {
-						setNoteToDelete({
-							id: note.id,
-							name: note.title,
-							search_space_id: note.search_space_id,
-						});
-						setShowDeleteNoteDialog(true);
-					},
-				},
-			],
-		}));
-	}, [notesData]);
-
-	// Handle add note - check for unsaved changes first
-	const handleAddNote = useCallback(() => {
-		const newNoteUrl = `/dashboard/${searchSpaceId}/editor/new`;
-
-		if (hasUnsavedEditorChanges) {
-			// Set pending navigation - the editor will show the unsaved changes dialog
-			setPendingNavigation(newNoteUrl);
-		} else {
-			// No unsaved changes, navigate directly
-			router.push(newNoteUrl);
-		}
-	}, [router, searchSpaceId, hasUnsavedEditorChanges, setPendingNavigation]);
-
-	// Memoized updated navSecondary
-	const updatedNavSecondary = useMemo(() => {
-		const updated = [...navSecondary];
-		if (updated.length > 0) {
-			updated[0] = {
-				...updated[0],
-				title:
-					searchSpace?.name ||
-					(isLoadingSearchSpace
-						? tCommon("loading")
-						: searchSpaceError
-							? t("error_loading_space")
-							: t("unknown_search_space")),
-			};
-		}
-		return updated;
-	}, [navSecondary, searchSpace?.name, isLoadingSearchSpace, searchSpaceError, t, tCommon]);
-
-	// Prepare page usage data
-	const pageUsage = user
-		? {
-				pagesUsed: user.pages_used,
-				pagesLimit: user.pages_limit,
-			}
-		: undefined;
-
-	return (
-		<>
-			<AppSidebar
-				searchSpaceId={searchSpaceId}
-				navSecondary={updatedNavSecondary}
-				navMain={navMain}
-				RecentChats={displayChats}
-				RecentNotes={recentNotes}
-				onAddNote={handleAddNote}
-				pageUsage={pageUsage}
-			/>
-
-			{/* Delete Confirmation Dialog */}
-			<Dialog open={showDeleteDialog} onOpenChange={setShowDeleteDialog}>
-				<DialogContent className="sm:max-w-md">
-					<DialogHeader>
-						<DialogTitle className="flex items-center gap-2">
-							<Trash2 className="h-5 w-5 text-destructive" />
-							<span>{t("delete_chat")}</span>
-						</DialogTitle>
-						<DialogDescription>
-							{t("delete_chat_confirm")} <span className="font-medium">{threadToDelete?.name}</span>
-							? {t("action_cannot_undone")}
-						</DialogDescription>
-					</DialogHeader>
-					<DialogFooter className="flex gap-2 sm:justify-end">
-						<Button
-							variant="outline"
-							onClick={() => setShowDeleteDialog(false)}
-							disabled={isDeletingThread}
-						>
-							{tCommon("cancel")}
-						</Button>
-						<Button
-							variant="destructive"
-							onClick={handleDeleteThread}
-							disabled={isDeletingThread}
-							className="gap-2"
-						>
-							{isDeletingThread ? (
-								<>
-									<span className="h-4 w-4 animate-spin rounded-full border-2 border-current border-t-transparent" />
-									{t("deleting")}
-								</>
-							) : (
-								<>
-									<Trash2 className="h-4 w-4" />
-									{tCommon("delete")}
-								</>
-							)}
-						</Button>
-					</DialogFooter>
-				</DialogContent>
-			</Dialog>
-
-			{/* Delete Note Confirmation Dialog */}
-			<Dialog open={showDeleteNoteDialog} onOpenChange={setShowDeleteNoteDialog}>
-				<DialogContent className="sm:max-w-md">
-					<DialogHeader>
-						<DialogTitle className="flex items-center gap-2">
-							<Trash2 className="h-5 w-5 text-destructive" />
-							<span>{t("delete_note")}</span>
-						</DialogTitle>
-						<DialogDescription>
-							{t("delete_note_confirm")} <span className="font-medium">{noteToDelete?.name}</span>?{" "}
-							{t("action_cannot_undone")}
-						</DialogDescription>
-					</DialogHeader>
-					<DialogFooter className="flex gap-2 sm:justify-end">
-						<Button
-							variant="outline"
-							onClick={() => setShowDeleteNoteDialog(false)}
-							disabled={isDeletingNote}
-						>
-							{tCommon("cancel")}
-						</Button>
-						<Button
-							variant="destructive"
-							onClick={handleDeleteNote}
-							disabled={isDeletingNote}
-							className="gap-2"
-						>
-							{isDeletingNote ? (
-								<>
-									<span className="h-4 w-4 animate-spin rounded-full border-2 border-current border-t-transparent" />
-									{t("deleting")}
-								</>
-							) : (
-								<>
-									<Trash2 className="h-4 w-4" />
-									{tCommon("delete")}
-								</>
-							)}
-						</Button>
-					</DialogFooter>
-				</DialogContent>
-			</Dialog>
-		</>
-	);
-}
--- a/surfsense_web/components/sidebar/app-sidebar.tsx
+++ b/surfsense_web/components/sidebar/app-sidebar.tsx
@ -1,473 +0,0 @@
-"use client";
-
-import { useAtomValue } from "jotai";
-import {
-	AlertCircle,
-	ArrowLeftRight,
-	BookOpen,
-	Cable,
-	ChevronsUpDown,
-	Database,
-	ExternalLink,
-	FileStack,
-	FileText,
-	Info,
-	LogOut,
-	Logs,
-	type LucideIcon,
-	MessageCircle,
-	MessageCircleMore,
-	MoonIcon,
-	Podcast,
-	RefreshCw,
-	Settings2,
-	SquareLibrary,
-	SquareTerminal,
-	SunIcon,
-	Trash2,
-	Undo2,
-	UserPlus,
-	Users,
-} from "lucide-react";
-import { useRouter } from "next/navigation";
-import { useTheme } from "next-themes";
-import { memo, useEffect, useMemo, useState } from "react";
-import { currentUserAtom } from "@/atoms/user/user-query.atoms";
-import {
-	DropdownMenu,
-	DropdownMenuContent,
-	DropdownMenuGroup,
-	DropdownMenuItem,
-	DropdownMenuLabel,
-	DropdownMenuSeparator,
-	DropdownMenuTrigger,
-} from "@/components/ui/dropdown-menu";
-import { resetUser, trackLogout } from "@/lib/posthog/events";
-
-/**
- * Generates a consistent color based on a string (email)
- */
-function stringToColor(str: string): string {
-	let hash = 0;
-	for (let i = 0; i < str.length; i++) {
-		hash = str.charCodeAt(i) + ((hash << 5) - hash);
-	}
-	const colors = [
-		"#6366f1", // indigo
-		"#8b5cf6", // violet
-		"#a855f7", // purple
-		"#d946ef", // fuchsia
-		"#ec4899", // pink
-		"#f43f5e", // rose
-		"#ef4444", // red
-		"#f97316", // orange
-		"#eab308", // yellow
-		"#84cc16", // lime
-		"#22c55e", // green
-		"#14b8a6", // teal
-		"#06b6d4", // cyan
-		"#0ea5e9", // sky
-		"#3b82f6", // blue
-	];
-	return colors[Math.abs(hash) % colors.length];
-}
-
-/**
- * Gets initials from an email address
- */
-function getInitials(email: string): string {
-	const name = email.split("@")[0];
-	const parts = name.split(/[._-]/);
-	if (parts.length >= 2) {
-		return (parts[0][0] + parts[1][0]).toUpperCase();
-	}
-	return name.slice(0, 2).toUpperCase();
-}
-
-/**
- * Dynamic avatar component that generates an SVG based on email
- */
-function UserAvatar({ email, size = 32 }: { email: string; size?: number }) {
-	const bgColor = stringToColor(email);
-	const initials = getInitials(email);
-
-	return (
-		<svg
-			width={size}
-			height={size}
-			viewBox="0 0 32 32"
-			className="rounded-lg"
-			role="img"
-			aria-labelledby="sidebar-avatar-title"
-		>
-			<title id="sidebar-avatar-title">Avatar for {email}</title>
-			<rect width="32" height="32" rx="6" fill={bgColor} />
-			<text
-				x="50%"
-				y="50%"
-				dominantBaseline="central"
-				textAnchor="middle"
-				fill="white"
-				fontSize="12"
-				fontWeight="600"
-				fontFamily="system-ui, sans-serif"
-			>
-				{initials}
-			</text>
-		</svg>
-	);
-}
-
-import { NavChats } from "@/components/sidebar/nav-chats";
-import { NavMain } from "@/components/sidebar/nav-main";
-import { NavNotes } from "@/components/sidebar/nav-notes";
-import { NavSecondary } from "@/components/sidebar/nav-secondary";
-import { PageUsageDisplay } from "@/components/sidebar/page-usage-display";
-import {
-	Sidebar,
-	SidebarContent,
-	SidebarFooter,
-	SidebarHeader,
-	SidebarMenu,
-	SidebarMenuButton,
-	SidebarMenuItem,
-} from "@/components/ui/sidebar";
-
-// Map of icon names to their components
-export const iconMap: Record<string, LucideIcon> = {
-	BookOpen,
-	Cable,
-	Database,
-	FileStack,
-	Undo2,
-	MessageCircleMore,
-	Settings2,
-	SquareLibrary,
-	FileText,
-	SquareTerminal,
-	AlertCircle,
-	Info,
-	ExternalLink,
-	Trash2,
-	Podcast,
-	Users,
-	RefreshCw,
-	MessageCircle,
-	Logs,
-};
-
-const defaultData = {
-	user: {
-		name: "Surf",
-		email: "m@example.com",
-		avatar: "/icon-128.svg",
-	},
-	navMain: [
-		{
-			title: "Chat",
-			url: "#",
-			icon: "SquareTerminal",
-			isActive: true,
-			items: [],
-		},
-		{
-			title: "Sources",
-			url: "#",
-			icon: "Database",
-			items: [
-				{
-					title: "Manage Documents",
-					url: "#",
-				},
-				{
-					title: "Manage Connectors",
-					url: "#",
-				},
-			],
-		},
-	],
-	navSecondary: [
-		{
-			title: "SEARCH SPACE",
-			url: "#",
-			icon: "LifeBuoy",
-		},
-	],
-	RecentChats: [
-		{
-			name: "Design Engineering",
-			url: "#",
-			icon: "MessageCircleMore",
-			id: 1001,
-		},
-		{
-			name: "Sales & Marketing",
-			url: "#",
-			icon: "MessageCircleMore",
-			id: 1002,
-		},
-		{
-			name: "Travel",
-			url: "#",
-			icon: "MessageCircleMore",
-			id: 1003,
-		},
-	],
-	RecentNotes: [
-		{
-			name: "Meeting Notes",
-			url: "#",
-			icon: "FileText",
-			id: 2001,
-		},
-		{
-			name: "Project Ideas",
-			url: "#",
-			icon: "FileText",
-			id: 2002,
-		},
-	],
-};
-
-interface AppSidebarProps extends React.ComponentProps<typeof Sidebar> {
-	searchSpaceId?: string;
-	navMain?: {
-		title: string;
-		url: string;
-		icon: string;
-		isActive?: boolean;
-		items?: {
-			title: string;
-			url: string;
-		}[];
-	}[];
-	navSecondary?: {
-		title: string;
-		url: string;
-		icon: string;
-	}[];
-	RecentChats?: {
-		name: string;
-		url: string;
-		icon: string;
-		id?: number;
-		search_space_id?: number;
-		actions?: {
-			name: string;
-			icon: string;
-			onClick: () => void;
-		}[];
-	}[];
-	RecentNotes?: {
-		name: string;
-		url: string;
-		icon: string;
-		id?: number;
-		search_space_id?: number;
-		actions?: {
-			name: string;
-			icon: string;
-			onClick: () => void;
-		}[];
-	}[];
-	user?: {
-		name: string;
-		email: string;
-		avatar: string;
-	};
-	pageUsage?: {
-		pagesUsed: number;
-		pagesLimit: number;
-	};
-	onAddNote?: () => void;
-}
-
-// Memoized AppSidebar component for better performance
-export const AppSidebar = memo(function AppSidebar({
-	searchSpaceId,
-	navMain = defaultData.navMain,
-	navSecondary = defaultData.navSecondary,
-	RecentChats = defaultData.RecentChats,
-	RecentNotes = defaultData.RecentNotes,
-	pageUsage,
-	onAddNote,
-	...props
-}: AppSidebarProps) {
-	const router = useRouter();
-	const { theme, setTheme } = useTheme();
-	const { data: user, isPending: isLoadingUser } = useAtomValue(currentUserAtom);
-	const [isClient, setIsClient] = useState(false);
-
-	useEffect(() => {
-		setIsClient(true);
-	}, []);
-
-	// Process navMain to resolve icon names to components
-	const processedNavMain = useMemo(() => {
-		return navMain.map((item) => ({
-			...item,
-			icon: iconMap[item.icon] || SquareTerminal,
-		}));
-	}, [navMain]);
-
-	// Process navSecondary to resolve icon names to components
-	const processedNavSecondary = useMemo(() => {
-		return navSecondary.map((item) => ({
-			...item,
-			icon: iconMap[item.icon] || Undo2,
-		}));
-	}, [navSecondary]);
-
-	// Process RecentChats to resolve icon names to components
-	const processedRecentChats = useMemo(() => {
-		return (
-			RecentChats?.map((item) => ({
-				...item,
-				icon: iconMap[item.icon] || MessageCircleMore,
-			})) || []
-		);
-	}, [RecentChats]);
-
-	// Process RecentNotes to resolve icon names to components
-	const processedRecentNotes = useMemo(() => {
-		return (
-			RecentNotes?.map((item) => ({
-				...item,
-				icon: iconMap[item.icon] || FileText,
-			})) || []
-		);
-	}, [RecentNotes]);
-
-	// Get user display name from email
-	const userDisplayName = user?.email ? user.email.split("@")[0] : "User";
-	const userEmail = user?.email || (isLoadingUser ? "Loading..." : "Unknown");
-
-	const handleLogout = () => {
-		try {
-			// Track logout event and reset PostHog identity
-			trackLogout();
-			resetUser();
-
-			if (typeof window !== "undefined") {
-				localStorage.removeItem("surfsense_bearer_token");
-				router.push("/");
-			}
-		} catch (error) {
-			console.error("Error during logout:", error);
-			router.push("/");
-		}
-	};
-
-	return (
-		<Sidebar variant="inset" collapsible="icon" aria-label="Main navigation" {...props}>
-			<SidebarHeader>
-				<SidebarMenu>
-					<SidebarMenuItem>
-						<DropdownMenu>
-							<DropdownMenuTrigger asChild>
-								<SidebarMenuButton
-									size="lg"
-									className="data-[state=open]:bg-sidebar-accent data-[state=open]:text-sidebar-accent-foreground"
-								>
-									<div className="flex aspect-square size-8 items-center justify-center">
-										{user?.email ? (
-											<UserAvatar email={user.email} size={32} />
-										) : (
-											<div className="size-8 rounded-lg bg-sidebar-primary animate-pulse" />
-										)}
-									</div>
-									<div className="grid flex-1 text-left text-sm leading-tight">
-										<span className="truncate font-medium">{userDisplayName}</span>
-										<span className="truncate text-xs text-muted-foreground">{userEmail}</span>
-									</div>
-									<ChevronsUpDown className="ml-auto size-4" />
-								</SidebarMenuButton>
-							</DropdownMenuTrigger>
-							<DropdownMenuContent
-								className="w-[--radix-dropdown-menu-trigger-width] min-w-56 rounded-lg"
-								side="bottom"
-								align="start"
-								sideOffset={4}
-							>
-								<DropdownMenuLabel className="p-0 font-normal">
-									<div className="flex items-center gap-2 px-1 py-1.5 text-left text-sm">
-										<div className="flex aspect-square size-8 items-center justify-center">
-											{user?.email ? (
-												<UserAvatar email={user.email} size={32} />
-											) : (
-												<div className="size-8 rounded-lg bg-sidebar-primary animate-pulse" />
-											)}
-										</div>
-										<div className="grid flex-1 text-left text-sm leading-tight">
-											<span className="truncate font-medium">{userDisplayName}</span>
-											<span className="truncate text-xs text-muted-foreground">{userEmail}</span>
-										</div>
-									</div>
-								</DropdownMenuLabel>
-								<DropdownMenuSeparator />
-								<DropdownMenuGroup>
-									{searchSpaceId && (
-										<>
-											<DropdownMenuItem
-												onClick={() => router.push(`/dashboard/${searchSpaceId}/settings`)}
-											>
-												<Settings2 className="mr-2 h-4 w-4" />
-												Settings
-											</DropdownMenuItem>
-											<DropdownMenuItem
-												onClick={() => router.push(`/dashboard/${searchSpaceId}/team`)}
-											>
-												<UserPlus className="mr-2 h-4 w-4" />
-												Invite members
-											</DropdownMenuItem>
-										</>
-									)}
-									<DropdownMenuItem onClick={() => router.push("/dashboard")}>
-										<ArrowLeftRight className="mr-2 h-4 w-4" />
-										Switch workspace
-									</DropdownMenuItem>
-								</DropdownMenuGroup>
-								<DropdownMenuSeparator />
-								<DropdownMenuGroup>
-									{isClient && (
-										<DropdownMenuItem onClick={() => setTheme(theme === "dark" ? "light" : "dark")}>
-											{theme === "dark" ? (
-												<SunIcon className="mr-2 h-4 w-4" />
-											) : (
-												<MoonIcon className="mr-2 h-4 w-4" />
-											)}
-											{theme === "dark" ? "Light mode" : "Dark mode"}
-										</DropdownMenuItem>
-									)}
-								</DropdownMenuGroup>
-								<DropdownMenuSeparator />
-								<DropdownMenuItem onClick={handleLogout}>
-									<LogOut className="mr-2 h-4 w-4" />
-									Logout
-								</DropdownMenuItem>
-							</DropdownMenuContent>
-						</DropdownMenu>
-					</SidebarMenuItem>
-				</SidebarMenu>
-			</SidebarHeader>
-
-			<SidebarContent className="gap-1">
-				<NavMain items={processedNavMain} />
-
-				<NavChats chats={processedRecentChats} searchSpaceId={searchSpaceId} />
-
-				<NavNotes
-					notes={processedRecentNotes}
-					onAddNote={onAddNote}
-					searchSpaceId={searchSpaceId}
-				/>
-			</SidebarContent>
-			<SidebarFooter>
-				{pageUsage && (
-					<PageUsageDisplay pagesUsed={pageUsage.pagesUsed} pagesLimit={pageUsage.pagesLimit} />
-				)}
-				<NavSecondary items={processedNavSecondary} className="mt-auto" />
-			</SidebarFooter>
-		</Sidebar>
-	);
-});
--- a/surfsense_web/components/sidebar/nav-chats.tsx
+++ b/surfsense_web/components/sidebar/nav-chats.tsx
@ -1,237 +0,0 @@
-"use client";
-
-import {
-	ChevronRight,
-	FolderOpen,
-	Loader2,
-	type LucideIcon,
-	MessageCircleMore,
-	MoreHorizontal,
-	RefreshCw,
-	Trash2,
-} from "lucide-react";
-import { usePathname, useRouter } from "next/navigation";
-import { useTranslations } from "next-intl";
-import { useCallback, useState } from "react";
-import { Button } from "@/components/ui/button";
-import { Collapsible, CollapsibleContent, CollapsibleTrigger } from "@/components/ui/collapsible";
-import {
-	DropdownMenu,
-	DropdownMenuContent,
-	DropdownMenuItem,
-	DropdownMenuTrigger,
-} from "@/components/ui/dropdown-menu";
-import {
-	SidebarGroup,
-	SidebarGroupContent,
-	SidebarGroupLabel,
-	SidebarMenu,
-	SidebarMenuButton,
-	SidebarMenuItem,
-	useSidebar,
-} from "@/components/ui/sidebar";
-import { cn } from "@/lib/utils";
-import { AllChatsSidebar } from "./all-chats-sidebar";
-
-interface ChatAction {
-	name: string;
-	icon: string;
-	onClick: () => void;
-}
-
-interface ChatItem {
-	name: string;
-	url: string;
-	icon: LucideIcon;
-	id?: number;
-	search_space_id?: number;
-	actions?: ChatAction[];
-}
-
-interface NavChatsProps {
-	chats: ChatItem[];
-	defaultOpen?: boolean;
-	searchSpaceId?: string;
-}
-
-// Map of icon names to their components
-const actionIconMap: Record<string, LucideIcon> = {
-	MessageCircleMore,
-	Trash2,
-	MoreHorizontal,
-	RefreshCw,
-};
-
-export function NavChats({ chats, defaultOpen = true, searchSpaceId }: NavChatsProps) {
-	const t = useTranslations("sidebar");
-	const router = useRouter();
-	const pathname = usePathname();
-	const { setOpenMobile } = useSidebar();
-	const [isDeleting, setIsDeleting] = useState<number | null>(null);
-	const [isOpen, setIsOpen] = useState(defaultOpen);
-	const [isAllChatsSidebarOpen, setIsAllChatsSidebarOpen] = useState(false);
-
-	// Handle chat deletion with loading state
-	const handleDeleteChat = useCallback(async (chatId: number, deleteAction: () => void) => {
-		setIsDeleting(chatId);
-		try {
-			await deleteAction();
-		} finally {
-			setIsDeleting(null);
-		}
-	}, []);
-
-	// Handle chat navigation
-	const handleChatClick = useCallback(
-		(url: string) => {
-			router.push(url);
-		},
-		[router]
-	);
-
-	return (
-		<SidebarGroup className="group-data-[collapsible=icon]:hidden">
-			<Collapsible open={isOpen} onOpenChange={setIsOpen}>
-				<div className="flex items-center group/header">
-					<CollapsibleTrigger asChild>
-						<SidebarGroupLabel className="cursor-pointer rounded-md px-2 py-1.5 -mx-2 transition-colors flex items-center gap-1.5 flex-1">
-							<ChevronRight
-								className={cn(
-									"h-3.5 w-3.5 text-muted-foreground transition-all duration-200 shrink-0",
-									isOpen && "rotate-90"
-								)}
-							/>
-							<span>{t("recent_chats") || "Recent Chats"}</span>
-						</SidebarGroupLabel>
-					</CollapsibleTrigger>
-
-					{/* Action buttons - always visible on hover */}
-					<div className="flex items-center gap-0.5 md:opacity-0 md:group-hover/header:opacity-100 transition-opacity pr-1">
-						{searchSpaceId && chats.length > 0 && (
-							<Button
-								variant="ghost"
-								size="icon"
-								className="h-5 w-5"
-								onClick={(e) => {
-									e.stopPropagation();
-									setIsAllChatsSidebarOpen(true);
-								}}
-								aria-label={t("view_all_chats") || "View all chats"}
-							>
-								<FolderOpen className="h-3.5 w-3.5" />
-							</Button>
-						)}
-					</div>
-				</div>
-
-				<CollapsibleContent>
-					{chats.length > 0 ? (
-						<SidebarGroupContent>
-							<SidebarMenu>
-								{chats.map((chat) => {
-									const isDeletingChat = isDeleting === chat.id;
-									const isActive = pathname === chat.url;
-
-									return (
-										<SidebarMenuItem key={chat.id || chat.name} className="group/chat">
-											{/* Main navigation button */}
-											<SidebarMenuButton
-												onClick={() => handleChatClick(chat.url)}
-												disabled={isDeletingChat}
-												className={cn(
-													"pr-8", // Make room for the action button
-													isActive && "bg-sidebar-accent text-sidebar-accent-foreground",
-													isDeletingChat && "opacity-50"
-												)}
-											>
-												<chat.icon className="h-4 w-4 shrink-0" />
-												<span className="truncate">{chat.name}</span>
-											</SidebarMenuButton>
-
-											{/* Actions dropdown - positioned absolutely */}
-											{chat.actions && chat.actions.length > 0 && (
-												<div className="absolute right-1 top-1/2 -translate-y-1/2">
-													<DropdownMenu>
-														<DropdownMenuTrigger asChild>
-															<Button
-																variant="ghost"
-																size="icon"
-																className={cn(
-																	"h-6 w-6",
-																	"md:opacity-0 md:group-hover/chat:opacity-100 md:focus:opacity-100",
-																	"data-[state=open]:opacity-100",
-																	"transition-opacity"
-																)}
-																disabled={isDeletingChat}
-															>
-																{isDeletingChat ? (
-																	<Loader2 className="h-3.5 w-3.5 animate-spin" />
-																) : (
-																	<MoreHorizontal className="h-3.5 w-3.5" />
-																)}
-																<span className="sr-only">
-																	{t("more_options") || "More options"}
-																</span>
-															</Button>
-														</DropdownMenuTrigger>
-														<DropdownMenuContent align="end" side="right" className="w-40">
-															{chat.actions.map((action, actionIndex) => {
-																const ActionIcon = actionIconMap[action.icon] || MessageCircleMore;
-																const isDeleteAction = action.name.toLowerCase().includes("delete");
-
-																return (
-																	<DropdownMenuItem
-																		key={`${action.name}-${actionIndex}`}
-																		onClick={() => {
-																			if (isDeleteAction) {
-																				handleDeleteChat(chat.id || 0, action.onClick);
-																			} else {
-																				action.onClick();
-																			}
-																		}}
-																		disabled={isDeletingChat}
-																		className={
-																			isDeleteAction
-																				? "text-destructive focus:text-destructive"
-																				: ""
-																		}
-																	>
-																		<ActionIcon className="mr-2 h-4 w-4" />
-																		<span>
-																			{isDeletingChat && isDeleteAction
-																				? t("deleting") || "Deleting..."
-																				: action.name}
-																		</span>
-																	</DropdownMenuItem>
-																);
-															})}
-														</DropdownMenuContent>
-													</DropdownMenu>
-												</div>
-											)}
-										</SidebarMenuItem>
-									);
-								})}
-							</SidebarMenu>
-						</SidebarGroupContent>
-					) : (
-						<div className="flex items-center gap-2 px-2 py-1 text-muted-foreground/60 text-xs">
-							<MessageCircleMore className="h-3.5 w-3.5" />
-							<span>{t("no_recent_chats") || "No recent chats"}</span>
-						</div>
-					)}
-				</CollapsibleContent>
-			</Collapsible>
-
-			{/* All Chats Sheet */}
-			{searchSpaceId && (
-				<AllChatsSidebar
-					open={isAllChatsSidebarOpen}
-					onOpenChange={setIsAllChatsSidebarOpen}
-					searchSpaceId={searchSpaceId}
-					onCloseMobileSidebar={() => setOpenMobile(false)}
-				/>
-			)}
-		</SidebarGroup>
-	);
-}
--- a/surfsense_web/components/sidebar/nav-main.tsx
+++ b/surfsense_web/components/sidebar/nav-main.tsx
@ -1,207 +0,0 @@
-"use client";
-
-import { ChevronRight, type LucideIcon } from "lucide-react";
-import { usePathname } from "next/navigation";
-import { useTranslations } from "next-intl";
-import { useCallback, useMemo, useState } from "react";
-
-import { Collapsible, CollapsibleContent, CollapsibleTrigger } from "@/components/ui/collapsible";
-import {
-	SidebarGroup,
-	SidebarGroupLabel,
-	SidebarMenu,
-	SidebarMenuAction,
-	SidebarMenuButton,
-	SidebarMenuItem,
-	SidebarMenuSub,
-	SidebarMenuSubButton,
-	SidebarMenuSubItem,
-} from "@/components/ui/sidebar";
-
-interface NavItem {
-	title: string;
-	url: string;
-	icon: LucideIcon;
-	isActive?: boolean;
-	items?: {
-		title: string;
-		url: string;
-	}[];
-}
-
-interface NavMainProps {
-	items: NavItem[];
-}
-
-export function NavMain({ items }: NavMainProps) {
-	const t = useTranslations("nav_menu");
-	const pathname = usePathname();
-
-	// Translation function that handles both exact matches and fallback to original
-	const translateTitle = (title: string): string => {
-		const titleMap: Record<string, string> = {
-			Researcher: "researcher",
-			"Manage LLMs": "manage_llms",
-			Sources: "sources",
-			"Manage Documents": "manage_documents",
-			"Manage Connectors": "manage_connectors",
-			Podcasts: "podcasts",
-			Logs: "logs",
-			Platform: "platform",
-			Team: "team",
-		};
-
-		const key = titleMap[title];
-		return key ? t(key) : title;
-	};
-
-	// Check if an item is active based on pathname
-	const isItemActive = useCallback(
-		(item: NavItem): boolean => {
-			if (!pathname) return false;
-
-			// For items without sub-items, check if pathname matches or starts with the URL
-			if (!item.items?.length) {
-				// Chat item: active ONLY when on new-chat page without a specific chat ID
-				// (i.e., exactly /dashboard/{id}/new-chat, not /dashboard/{id}/new-chat/123)
-				if (item.url.includes("/new-chat")) {
-					// Match exactly the new-chat base URL (ends with /new-chat)
-					return pathname.endsWith("/new-chat");
-				}
-				// Logs item: active when on logs page
-				if (item.url.includes("/logs")) {
-					return pathname.includes("/logs");
-				}
-				// Check exact match or prefix match
-				return pathname === item.url || pathname.startsWith(`${item.url}/`);
-			}
-
-			// For items with sub-items (like Sources), check if any sub-item URL matches
-			return item.items.some(
-				(subItem) => pathname === subItem.url || pathname.startsWith(subItem.url)
-			);
-		},
-		[pathname]
-	);
-
-	// Memoize items to prevent unnecessary re-renders
-	const memoizedItems = useMemo(() => items, [items]);
-
-	// Track expanded state for items with sub-menus (like Sources)
-	const [expandedItems, setExpandedItems] = useState<Record<string, boolean>>(() => {
-		const initial: Record<string, boolean> = {};
-		items.forEach((item) => {
-			if (item.items?.length) {
-				initial[item.title] = item.isActive ?? false;
-			}
-		});
-		return initial;
-	});
-
-	// Handle collapsible state change
-	const handleOpenChange = useCallback((title: string, isOpen: boolean) => {
-		setExpandedItems((prev) => ({ ...prev, [title]: isOpen }));
-	}, []);
-
-	return (
-		<SidebarGroup>
-			<SidebarGroupLabel>{translateTitle("Platform")}</SidebarGroupLabel>
-			<SidebarMenu>
-				{memoizedItems.map((item, index) => {
-					const translatedTitle = translateTitle(item.title);
-					const hasSub = !!item.items?.length;
-					const isActive = isItemActive(item);
-					const isItemOpen = expandedItems[item.title] ?? isActive ?? false;
-					return (
-						<Collapsible
-							key={`${item.title}-${index}`}
-							asChild
-							open={hasSub ? isItemOpen : undefined}
-							onOpenChange={hasSub ? (open) => handleOpenChange(item.title, open) : undefined}
-							defaultOpen={!hasSub ? isActive : undefined}
-						>
-							<SidebarMenuItem>
-								{hasSub ? (
-									// When the item has children, make the whole row a collapsible trigger
-									<>
-										<CollapsibleTrigger asChild>
-											<SidebarMenuButton
-												asChild
-												tooltip={translatedTitle}
-												isActive={isActive}
-												aria-label={`${translatedTitle} with submenu`}
-											>
-												<button
-													type="button"
-													className="flex items-center gap-2 w-full text-left"
-													{...(item.title === "Sources" ? { "data-joyride": "sources-menu" } : {})}
-												>
-													<item.icon />
-													<span>{translatedTitle}</span>
-												</button>
-											</SidebarMenuButton>
-										</CollapsibleTrigger>
-
-										<CollapsibleTrigger asChild>
-											<SidebarMenuAction
-												className="data-[state=open]:rotate-90 transition-transform duration-200"
-												aria-label={`Toggle ${translatedTitle} submenu`}
-											>
-												<ChevronRight />
-												<span className="sr-only">Toggle submenu</span>
-											</SidebarMenuAction>
-										</CollapsibleTrigger>
-
-										<CollapsibleContent className="data-[state=open]:animate-in data-[state=closed]:animate-out data-[state=closed]:fade-out-0 data-[state=open]:fade-in-0 data-[state=closed]:slide-out-to-top-2 data-[state=open]:slide-in-from-top-2 duration-200">
-											<SidebarMenuSub>
-												{item.items?.map((subItem, subIndex) => {
-													const translatedSubTitle = translateTitle(subItem.title);
-													const isDocumentsLink =
-														subItem.title === "Manage Documents" ||
-														translatedSubTitle.toLowerCase().includes("documents");
-													return (
-														<SidebarMenuSubItem key={`${subItem.title}-${subIndex}`}>
-															<SidebarMenuSubButton asChild aria-label={translatedSubTitle}>
-																<a
-																	href={subItem.url}
-																	{...(isDocumentsLink
-																		? { "data-joyride": "documents-sidebar" }
-																		: {})}
-																>
-																	<span>{translatedSubTitle}</span>
-																</a>
-															</SidebarMenuSubButton>
-														</SidebarMenuSubItem>
-													);
-												})}
-											</SidebarMenuSub>
-										</CollapsibleContent>
-									</>
-								) : (
-									// Leaf item: treat as a normal link
-									<SidebarMenuButton
-										asChild
-										tooltip={translatedTitle}
-										isActive={isActive}
-										aria-label={translatedTitle}
-									>
-										<a
-											href={item.url}
-											{...(item.title === "Documents" ||
-											translatedTitle.toLowerCase() === "documents"
-												? { "data-joyride": "documents-sidebar" }
-												: {})}
-										>
-											<item.icon />
-											<span>{translatedTitle}</span>
-										</a>
-									</SidebarMenuButton>
-								)}
-							</SidebarMenuItem>
-						</Collapsible>
-					);
-				})}
-			</SidebarMenu>
-		</SidebarGroup>
-	);
-}
--- a/surfsense_web/components/sidebar/nav-notes.tsx
+++ b/surfsense_web/components/sidebar/nav-notes.tsx
@ -1,287 +0,0 @@
-"use client";
-
-import {
-	ChevronRight,
-	FileText,
-	FolderOpen,
-	Loader2,
-	type LucideIcon,
-	MoreHorizontal,
-	Plus,
-	Trash2,
-} from "lucide-react";
-import { usePathname, useRouter } from "next/navigation";
-import { useTranslations } from "next-intl";
-import { useCallback, useMemo, useState } from "react";
-import { Button } from "@/components/ui/button";
-import { Collapsible, CollapsibleContent, CollapsibleTrigger } from "@/components/ui/collapsible";
-import {
-	DropdownMenu,
-	DropdownMenuContent,
-	DropdownMenuItem,
-	DropdownMenuTrigger,
-} from "@/components/ui/dropdown-menu";
-import {
-	SidebarGroup,
-	SidebarGroupContent,
-	SidebarGroupLabel,
-	SidebarMenu,
-	SidebarMenuButton,
-	SidebarMenuItem,
-	useSidebar,
-} from "@/components/ui/sidebar";
-import { useLogsSummary } from "@/hooks/use-logs";
-import { cn } from "@/lib/utils";
-import { AllNotesSidebar } from "./all-notes-sidebar";
-
-interface NoteAction {
-	name: string;
-	icon: string;
-	onClick: () => void;
-}
-
-interface NoteItem {
-	name: string;
-	url: string;
-	icon: LucideIcon;
-	id?: number;
-	search_space_id?: number;
-	actions?: NoteAction[];
-}
-
-interface NavNotesProps {
-	notes: NoteItem[];
-	onAddNote?: () => void;
-	defaultOpen?: boolean;
-	searchSpaceId?: string;
-}
-
-// Map of icon names to their components
-const actionIconMap: Record<string, LucideIcon> = {
-	FileText,
-	Trash2,
-	MoreHorizontal,
-};
-
-export function NavNotes({ notes, onAddNote, defaultOpen = true, searchSpaceId }: NavNotesProps) {
-	const t = useTranslations("sidebar");
-	const router = useRouter();
-	const pathname = usePathname();
-	const { setOpenMobile } = useSidebar();
-	const [isDeleting, setIsDeleting] = useState<number | null>(null);
-	const [isOpen, setIsOpen] = useState(defaultOpen);
-	const [isAllNotesSidebarOpen, setIsAllNotesSidebarOpen] = useState(false);
-
-	// Poll for active reindexing tasks to show inline loading indicators
-	// Smart polling: only polls when there are active tasks, stops when idle
-	const { summary } = useLogsSummary(searchSpaceId ? Number(searchSpaceId) : 0, 24, {
-		enablePolling: true,
-		refetchInterval: 5000, // Poll every 5 seconds when tasks are active
-	});
-
-	// Create a Set of document IDs that are currently being reindexed
-	const reindexingDocumentIds = useMemo(() => {
-		if (!summary?.active_tasks) return new Set<number>();
-		return new Set(
-			summary.active_tasks
-				.filter((task) => task.document_id != null)
-				.map((task) => task.document_id as number)
-		);
-	}, [summary?.active_tasks]);
-
-	// Handle note deletion with loading state
-	const handleDeleteNote = useCallback(async (noteId: number, deleteAction: () => void) => {
-		setIsDeleting(noteId);
-		try {
-			await deleteAction();
-		} finally {
-			setIsDeleting(null);
-		}
-	}, []);
-
-	// Handle note navigation
-	const handleNoteClick = useCallback(
-		(url: string) => {
-			router.push(url);
-		},
-		[router]
-	);
-
-	return (
-		<SidebarGroup className="group-data-[collapsible=icon]:hidden">
-			<Collapsible open={isOpen} onOpenChange={setIsOpen}>
-				<div className="flex items-center group/header">
-					<CollapsibleTrigger asChild>
-						<SidebarGroupLabel className="cursor-pointer rounded-md px-2 py-1.5 -mx-2 transition-colors flex items-center gap-1.5 flex-1">
-							<ChevronRight
-								className={cn(
-									"h-3.5 w-3.5 text-muted-foreground transition-all duration-200 shrink-0",
-									isOpen && "rotate-90"
-								)}
-							/>
-							<span>{t("notes") || "Notes"}</span>
-						</SidebarGroupLabel>
-					</CollapsibleTrigger>
-
-					{/* Action buttons - always visible on hover */}
-					<div className="flex items-center gap-0.5 md:opacity-0 md:group-hover/header:opacity-100 transition-opacity pr-1">
-						{searchSpaceId && notes.length > 0 && (
-							<Button
-								variant="ghost"
-								size="icon"
-								className="h-5 w-5"
-								onClick={(e) => {
-									e.stopPropagation();
-									setIsAllNotesSidebarOpen(true);
-								}}
-								aria-label={t("view_all_notes") || "View all notes"}
-							>
-								<FolderOpen className="h-3.5 w-3.5" />
-							</Button>
-						)}
-						{onAddNote && (
-							<Button
-								variant="ghost"
-								size="icon"
-								className="h-5 w-5"
-								onClick={(e) => {
-									e.stopPropagation();
-									onAddNote();
-								}}
-								aria-label={t("add_note") || "Add note"}
-							>
-								<Plus className="h-3.5 w-3.5" />
-							</Button>
-						)}
-					</div>
-				</div>
-
-				<CollapsibleContent>
-					<SidebarGroupContent>
-						<SidebarMenu>
-							{notes.length > 0 ? (
-								notes.map((note) => {
-									const isDeletingNote = isDeleting === note.id;
-									const isActive = pathname === note.url;
-									const isReindexing = note.id ? reindexingDocumentIds.has(note.id) : false;
-
-									return (
-										<SidebarMenuItem key={note.id || note.name} className="group/note">
-											{/* Main navigation button */}
-											<SidebarMenuButton
-												onClick={() => handleNoteClick(note.url)}
-												disabled={isDeletingNote}
-												className={cn(
-													"pr-8", // Make room for the action button
-													isActive && "bg-sidebar-accent text-sidebar-accent-foreground",
-													isDeletingNote && "opacity-50"
-												)}
-											>
-												{isReindexing ? (
-													<Loader2 className="h-4 w-4 shrink-0 animate-spin text-primary" />
-												) : (
-													<note.icon className="h-4 w-4 shrink-0" />
-												)}
-												<span className="truncate">{note.name}</span>
-											</SidebarMenuButton>
-
-											{/* Actions dropdown - positioned absolutely */}
-											{note.actions && note.actions.length > 0 && (
-												<div className="absolute right-1 top-1/2 -translate-y-1/2">
-													<DropdownMenu>
-														<DropdownMenuTrigger asChild>
-															<Button
-																variant="ghost"
-																size="icon"
-																className={cn(
-																	"h-6 w-6",
-																	"md:opacity-0 md:group-hover/note:opacity-100 md:focus:opacity-100",
-																	"data-[state=open]:opacity-100",
-																	"transition-opacity"
-																)}
-																disabled={isDeletingNote}
-															>
-																{isDeletingNote ? (
-																	<Loader2 className="h-3.5 w-3.5 animate-spin" />
-																) : (
-																	<MoreHorizontal className="h-3.5 w-3.5" />
-																)}
-																<span className="sr-only">
-																	{t("more_options") || "More options"}
-																</span>
-															</Button>
-														</DropdownMenuTrigger>
-														<DropdownMenuContent align="end" side="right" className="w-40">
-															{note.actions.map((action, actionIndex) => {
-																const ActionIcon = actionIconMap[action.icon] || FileText;
-																const isDeleteAction = action.name.toLowerCase().includes("delete");
-
-																return (
-																	<DropdownMenuItem
-																		key={`${action.name}-${actionIndex}`}
-																		onClick={() => {
-																			if (isDeleteAction) {
-																				handleDeleteNote(note.id || 0, action.onClick);
-																			} else {
-																				action.onClick();
-																			}
-																		}}
-																		disabled={isDeletingNote}
-																		className={
-																			isDeleteAction
-																				? "text-destructive focus:text-destructive"
-																				: ""
-																		}
-																	>
-																		<ActionIcon className="mr-2 h-4 w-4" />
-																		<span>
-																			{isDeletingNote && isDeleteAction
-																				? t("deleting") || "Deleting..."
-																				: action.name}
-																		</span>
-																	</DropdownMenuItem>
-																);
-															})}
-														</DropdownMenuContent>
-													</DropdownMenu>
-												</div>
-											)}
-										</SidebarMenuItem>
-									);
-								})
-							) : (
-								<SidebarMenuItem>
-									{onAddNote ? (
-										<SidebarMenuButton
-											onClick={onAddNote}
-											className="text-muted-foreground hover:text-sidebar-foreground text-xs"
-										>
-											<Plus className="h-4 w-4" />
-											<span>{t("create_new_note") || "Create a new note"}</span>
-										</SidebarMenuButton>
-									) : (
-										<SidebarMenuButton disabled className="text-muted-foreground text-xs">
-											<FileText className="h-4 w-4" />
-											<span>{t("no_notes") || "No notes yet"}</span>
-										</SidebarMenuButton>
-									)}
-								</SidebarMenuItem>
-							)}
-						</SidebarMenu>
-					</SidebarGroupContent>
-				</CollapsibleContent>
-			</Collapsible>
-
-			{/* All Notes Sheet */}
-			{searchSpaceId && (
-				<AllNotesSidebar
-					open={isAllNotesSidebarOpen}
-					onOpenChange={setIsAllNotesSidebarOpen}
-					searchSpaceId={searchSpaceId}
-					onAddNote={onAddNote}
-					onCloseMobileSidebar={() => setOpenMobile(false)}
-				/>
-			)}
-		</SidebarGroup>
-	);
-}
--- a/surfsense_web/components/sidebar/nav-secondary.tsx
+++ b/surfsense_web/components/sidebar/nav-secondary.tsx
@ -1,59 +0,0 @@
-"use client";
-
-import type { LucideIcon } from "lucide-react";
-import { useTranslations } from "next-intl";
-import type * as React from "react";
-import { useMemo } from "react";
-
-import {
-	SidebarGroup,
-	SidebarGroupLabel,
-	SidebarMenu,
-	SidebarMenuButton,
-	SidebarMenuItem,
-} from "@/components/ui/sidebar";
-
-interface NavSecondaryItem {
-	title: string;
-	url: string;
-	icon: LucideIcon;
-}
-
-export function NavSecondary({
-	items,
-	...props
-}: {
-	items: NavSecondaryItem[];
-} & React.ComponentPropsWithoutRef<typeof SidebarGroup>) {
-	const t = useTranslations("sidebar");
-
-	// Memoize items to prevent unnecessary re-renders
-	const memoizedItems = useMemo(() => items, [items]);
-
-	return (
-		<SidebarGroup {...props}>
-			<SidebarGroupLabel>{t("search_space")}</SidebarGroupLabel>
-			<SidebarMenu>
-				{memoizedItems.map((item, index) => (
-					<SidebarMenuItem key={`${item.title}-${index}`}>
-						{item.url === "#" ? (
-							// Non-interactive display item (e.g., search space name)
-							<div className="flex h-7 w-full items-center gap-2 rounded-md px-2 text-xs text-sidebar-foreground">
-								<item.icon className="h-4 w-4 shrink-0" />
-								<span className="truncate">{item.title}</span>
-							</div>
-						) : (
-							// Interactive link item
-							<SidebarMenuButton asChild size="sm" aria-label={item.title}>
-								<a href={item.url}>
-									<item.icon />
-									<span>{item.title}</span>
-								</a>
-							</SidebarMenuButton>
-						)}
-					</SidebarMenuItem>
-				))}
-			</SidebarMenu>
-		</SidebarGroup>
-	);
-}
--- a/surfsense_web/components/sidebar/page-usage-display.tsx
+++ b/surfsense_web/components/sidebar/page-usage-display.tsx
@ -1,57 +0,0 @@
-"use client";
-
-import { Mail } from "lucide-react";
-import { Progress } from "@/components/ui/progress";
-import {
-	SidebarGroup,
-	SidebarGroupContent,
-	SidebarGroupLabel,
-	useSidebar,
-} from "@/components/ui/sidebar";
-
-interface PageUsageDisplayProps {
-	pagesUsed: number;
-	pagesLimit: number;
-}
-
-export function PageUsageDisplay({ pagesUsed, pagesLimit }: PageUsageDisplayProps) {
-	const { state } = useSidebar();
-	const usagePercentage = (pagesUsed / pagesLimit) * 100;
-	const isCollapsed = state === "collapsed";
-
-	return (
-		<SidebarGroup>
-			<SidebarGroupLabel className="group-data-[collapsible=icon]:hidden">
-				Page Usage
-			</SidebarGroupLabel>
-			<SidebarGroupContent>
-				<div className="space-y-2 px-2 py-2">
-					{isCollapsed ? (
-						// Show only a compact progress indicator when collapsed
-						<div className="flex justify-center">
-							<Progress value={usagePercentage} className="h-2 w-8" />
-						</div>
-					) : (
-						// Show full details when expanded
-						<>
-							<div className="flex justify-between items-center text-xs">
-								<span className="text-muted-foreground">
-									{pagesUsed.toLocaleString()} / {pagesLimit.toLocaleString()} pages
-								</span>
-								<span className="font-medium">{usagePercentage.toFixed(0)}%</span>
-							</div>
-							<Progress value={usagePercentage} className="h-2" />
-							<a
-								href="mailto:rohan@surfsense.com?subject=Request%20to%20Increase%20Page%20Limits"
-								className="flex items-center gap-1.5 text-[10px] text-muted-foreground hover:text-primary transition-colors pt-1"
-							>
-								<Mail className="h-3 w-3 flex-shrink-0" />
-								<span>Contact to increase limits</span>
-							</a>
-						</>
-					)}
-				</div>
-			</SidebarGroupContent>
-		</SidebarGroup>
-	);
-}
				`@ -0,0 +1 @@`
				`export { useSidebarState } from "./useSidebarState";`
				`@ -0,0 +1 @@`
				`export { LayoutDataProvider } from "./LayoutDataProvider";`
				`@ -0,0 +1 @@`
				`export { LayoutShell } from "./LayoutShell";`